Executive Assistant to Dynamic Family Office Located in Midtown West

Our client, a private family office, is seeking an Executive Assistant to support the multifaceted professional life of a high-profile entertainment executive and philanthropist. This role calls for a sharp, tech-savvy, and exceptionally organized individual who exercises sound judgment, communicates with clarity and polish, and thrives in a fast-paced, high-expectation environment. The ideal candidate will be proactive, solutions-oriented, and discreet, with a natural ability to anticipate needs and manage complex priorities with grace and precision. This role is in office 5x a week.

RESPONSIBILITIES:

• Serve as a trusted gatekeeper and right hand, managing all scheduling needs across professional, personal, and philanthropic commitments
• Maintain and coordinate complex calendars, appointments, and travel itineraries across multiple time zones
• Liaise with agents, producers, board contacts, and other professional stakeholders with utmost professionalism and confidentiality
• Coordinate all aspects of frequent domestic and international travel: flights, hotels, ground transportation, dining, and on-site logistics
• Prepare detailed travel briefs and ensure contingency planning for all trips
• Manage household and destination-specific preferences, ensuring seamless transitions
• Maintain comprehensive digital and physical filing systems for contracts, personal records, correspondence, and other critical documentation
• Organize office workflows, track deadlines, and manage follow-ups across multiple projects
• Support household management tasks as needed, working collaboratively with other household and professional staff
• Draft, proofread, and manage correspondence, memos, and reports with attention to tone and discretion
• Field calls, emails, and meeting requests—triaging and prioritizing based on urgency and importance
• Manage expenses, reconcile receipts, and coordinate with accountants or financial advisors when necessary

REQUIREMENTS:

• Minimum of 5–7 years of experience supporting a C-suite executive, high-profile individual, or HNW family
• Prior experience in entertainment or media industries strongly preferred
• Excellent written and verbal communication skills
• Highly organized, calm under pressure, and solutions-oriented
• Proficient in Microsoft Office, Google Workspace, and project management tools
• Availability for occasional evening/weekend support and last-minute travel coordination
• Impeccable discretion and judgment
• Emotionally intelligent and socially perceptive
• Able to anticipate needs and pivot quickly when priorities shift
• Service-oriented and detail-obsessed, with a proactive mindset

SALARY
$100-$125K (DOE) Great Benefits Discretionary Bonus Opportunity

HOURS
8am-6pm (DOE) flexibility as needed / the ability to travel on occasion if needed



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