EA/PA for healthcare startup

Our client, a fast-growing Series A digital health startup headquartered in New York City, is seeking a highly capable and dynamic Executive Assistant to support its CEO and broader founding team. With a current headcount of ~40 and significant growth plans ahead, the company is expanding rapidly and looking for an individual who thrives in a high-growth, entrepreneurial environment. This is a unique opportunity to step into a highly visible role at an inflection point for the company. The position goes beyond traditional executive support, offering the chance to act as a true right hand to leadership—supporting day-to-day operations while also taking on special projects and contributing to the overall efficiency and culture of the organization. This role is hybrid of 3-4 days in office, however it is expected for the candidate to be in office whenever the founder is. 

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RESPONSIBILITIES

• Provide high-level executive support to the CEO, with additional support to other founders as needed
• Manage complex and ever-changing calendars, coordinating internal and external meetings across multiple stakeholders
• Handle domestic travel arrangements, including detailed itineraries and logistics (no international travel at this time)
• Assist with personal support tasks as needed, including travel coordination and occasional personal logistics
• Act as a gatekeeper and strategic partner—prioritizing communications and ensuring leadership is focused on high-impact initiatives
• Support internal operations, including onboarding coordination for new hires and helping to build internal processes
• Assist in planning and coordinating team events, offsites, and internal gatherings (happy hours, lunches, etc.)
• Help maintain office organization and contribute to a positive, well-run in-office experience
• Take ownership of ad hoc projects and initiatives, often navigating ambiguity and driving work from concept through completion
• Liaise with external partners, vendors, and stakeholders as needed

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REQUIREMENTS

• 5–10 years of experience in an Executive Assistant or similar support role
• Prior experience supporting founders or senior executives in a fast-paced, startup or high-growth environment strongly preferred
• Highly organized with exceptional attention to detail and follow-through
• Ability to manage multiple priorities and operate effectively in a dynamic, ever-changing environment
• Strong emotional intelligence and interpersonal skills; ability to build trust with senior leadership
• Proactive, resourceful, and solutions-oriented mindset
• Comfortable wearing multiple hats, including both professional and occasional personal support
• Excellent written and verbal communication skills
• Tech-savvy and comfortable leveraging tools to improve efficiency and organization
• Ability to work independently while anticipating needs and taking initiative

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HOURS & LOCATION

• Hybrid schedule based in New York City (3–4 days in office preferred) as executives are in office
• Standard business hours with flexibility as needed to support leadership

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COMPENSATION

• Base salary: $125K–$140K (DOE) benefits 

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IDEAL CANDIDATE PROFILE
The ideal candidate is a proactive, high-performing Executive Assistant who thrives in a startup environment and enjoys being deeply embedded in the day-to-day of a growing business. This individual is not only organized and detail-oriented, but also agile, resourceful, and excited to take on a wide range of responsibilities—from traditional EA support to operational and project-based work.
They are comfortable supporting multiple stakeholders, navigating ambiguity, and stepping in wherever needed to ensure the leadership team operates efficiently. A strong sense of ownership, adaptability, and a team-first mindset are essential for success in this role.

Salary : $125,000 - $140,000