Office Administrator

Job Overview
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and ensure smooth administrative functions. The ideal candidate will possess strong communication and organizational skills, with experience in office management, clerical tasks, and team coordination. This role offers an excellent opportunity to contribute to a dynamic team environment, supporting various departments including human resources, finance, and operations.

Duties

• Manage calendar scheduling, appointment setting, and event planning to coordinate company activities effectively
• Oversee vendor management, including procurement and maintaining professional relationships with suppliers
• Handle bookkeeping, payroll processing, and budgeting tasks using QuickBooks or similar accounting software
• Supervise administrative staff and provide training & development opportunities to enhance team performance
• Maintain accurate filing systems, both digital and physical, ensuring confidentiality and easy retrieval of documents
• Manage front desk operations, including multi-line phone systems, greeting visitors, and phone etiquette
• Assist with human resources functions such as onboarding new employees, maintaining employee records, and supporting HR initiatives
• Coordinate office supplies inventory and oversee office equipment maintenance
• Support medical office management tasks if applicable, including patient scheduling and record keeping
• Ensure compliance with company policies and assist in implementing new procedures for efficiency

Requirements

• Proven experience in office administration or related roles with strong clerical and organizational skills
• Experience in event planning, vendor management, and calendar management is highly desirable
• Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), and familiarity with multi-line phone systems
• Supervising experience or team management skills are preferred
• Knowledge of human resources processes including payroll and onboarding procedures
• Excellent communication skills with professional phone etiquette and customer service orientation
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Experience in medical office management or front desk operations is a plus
• Ability to work independently with minimal supervision while collaborating effectively within a team environment #INDP

Pay: $27.00 - $29.18 per hour

Work Location: In person

Salary : $27 - $29