Administrative Assistant

Join BBS Automation – Where Global Innovation Meets Local Precision

Join our highly skilled, global team at BBS Automation—where innovation, precision engineering, and collaboration shape the future of automation.

We represent a legacy built on technical excellence, teamwork, and continuous innovation. Our teams have been part of this journey from the beginning, helping to build the next generation of automation with every solution we design, build, and support.

With over 200 employees across Chicago (Bartlett, IL), Atlanta (Lawrenceville, GA), and Guadalajara, Mexico, our North American team develops, designs, and manufactures high-performance assembly and testing technology systems for the mobility, medical technology, and consumer goods market segments. Our people are our most valuable asset—bringing together diverse skills, cultures, and ideas to solve complex challenges for our customers.

Why Work at BBS Automation?

At BBS, we engineer for impact. With more than 60 years of experience and a global footprint across Europe, Asia, and the Americas, we deliver scalable, turnkey automation systems through our One Source model—ensuring consistency, quality, and service anywhere in the world.

We believe in People. Process. Performance.

We live by our 2025 mission pillars: Innovation, Customer Solutions, Market Growth, Sustainability, and People First.

As part of our ALL4ONE culture, we champion collaboration across teams and regions to ensure every employee plays a meaningful role in our shared success.

We offer:

• Competitive salaries and a comprehensive benefits package
• Opportunities for growth in technical, professional, and leadership tracks
• A supportive, team-based environment that values creativity and performance
• Work that has a tangible impact on industries and communities worldwide

We Work Hard—and Celebrate Even Harder

Our culture thrives on respect, collaboration, and yes—fun. Whether it's a ping pong tournament, a chess match, or showing off your skills at our open mic events, you’ll find a team that values what you bring—both on and off the production floor.

So if you're ready to build smarter, automate further, and grow together, apply now.

Join BBS Automation—and help shape the future of global manufacturing.

POSITION: Administrative Assistant

DEPARTMENT: Office/Administration

FLSA STATUS: Hourly

REPORTS TO: Director of Human Resources, supervised by Operations Manager

TRAVEL: 5%

Objective

This role provides local HR assistance and serves as key support for BBS Automation Atlanta Corp's daily office operations, running effectively and efficiently. In addition, the role is responsible for essential administrative and clerical support for all North America’s sites.

Key Responsibilities

Office Management: Answers phones, manages mail and all incoming correspondence, scans documents, orders supplies, maintains filing systems, creates forms, memos, and letters. Serves as a facilities back-up. Coordinates visitors, tracks arrivals and departures.

Travel Management: Coordinates travel arrangements for employees; negotiates rates with travel partners. Reviews and approves expense reports as first signature. Conducts periodic audits of travel costs and suggests modifications as needed.

Department Support: Supports managers with scheduling, meeting coordination, and general administrative duties. Orders business meals. Coordinates signing and filing of NDAs and customer agreements.

Administrative HR Support: Updates continuous logs; makes sure labor posters are up-to-date, coordinates employee events, etc. Assists with recruitment and onboarding, coordinates interviews. May assist with employee training, printing materials and brochures. Coordinates internal announcements.

Reporting & Data: Transforms raw data into reports and charts using Excel and other Microsoft Office applications, creates surveys, presentations and flyers.

Vendor/Contractor Management: coordinates services and verifies invoices for accuracy.

Safety: Assists with posting OSHA logs; ensures safety inspection logs are completed and filed/stored accurately and timely. Serves as a member of the Safety Committee.

Special Projects: Ad-hoc projects may be assigned based on business needs.

Other duties as assigned.

Education and Experience

• High school diploma or equivalent experience. 3-5 years of administrative experience (manufacturing industry strongly preferred).
• High proficiency with Excel (formulas, data merge, data analysis: pivot tables, conditional formatting; data sorting/filtering; data protection) is required.
• High level of proficiency with Microsoft Office Suite and communication platforms (ex: Teams).
• ERP experience is strongly preferred.
• Travel portal experience is strongly preferred.
• Self-starter who can identify problems, outline solutions, and drive execution.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Strong planning, organizational and facilitation skills with exceptional attention to detail.
• Ability to communicate effectively with tact, respect and professionalism within all levels of the organization and external parties.
• A high level of capability of web-based talent sourcing using an array of tools.
• Ability to adhere to strict confidentiality standards.

Physical Demands & Requirements

• The employee is subject to a typical office environment with occasional exposure to high noise levels and/or physical hazards when visiting manufacturing floor.
• The employee may be occasionally required to stand, walk, push, pull, reach overhead, and bend to the floor.
• Exert up to 20 pounds of force occasionally, and/or exert up to 10 pounds of force frequently.
• Must have fine motor skills for computer/phone use.
• Stamina for sitting for long periods of time.
• Visual Acuity: must be able to read written instructions and computer screens.
• Hearing Ability: understanding verbal instructions and ability to hear on the phone.

Disclaimers

This job description is not exhaustive, and duties and responsibilities may change based on business needs at any time with or without notice.

Equal Opportunity Employer

BBS Automation hiring decisions are made without regard to race, creed, color, age, religion, national origin, sex, sexual orientation, gender identity, pregnancy, genetic information, ancestry, marital status, military discharge status, veteran status, citizenship status, sealed or expunged records, arrest records not resulting in a conviction, or any other characteristic protected by law. It is the intent of BBS Automation Inc. to follow both the letter and the spirit of local, state, and federal laws governing equal employment opportunity as those laws exist today and as they may change in the future.

Reasonable Accommodation

BBS Automation provides reasonable accommodation for applicants with disabilities. We are committed to providing access and reasonable accommodation in employment opportunities in accordance with the Americans with Disabilities Act and other applicable laws.