What are the responsibilities and job description for the AP Specialist position at BBQ Holdings, Inc.?
Position Summary
The Accounts Payable Specialist is responsible for efficiently and effectively maintaining, processing, and troubleshooting the Accounts Payable function for BBQ Holdings.
Primary Accountabilities
Experience
When performing the duties of this job, the employee is frequently required to move throughout the workplace; sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance, stoop, kneel and verbally communicate. The employee is occasionally required to lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
This description is intended to be only a general outline of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary. It is expected that the employee performs these and any other activities which may be assigned, or which may occur in the normal course of work. This description is not a contract or guarantee of employment nor does it alter the "at-will" relationship.
The Accounts Payable Specialist is responsible for efficiently and effectively maintaining, processing, and troubleshooting the Accounts Payable function for BBQ Holdings.
Primary Accountabilities
- Code, enter and send invoices for approval through workflow in a timely manner
- Review and post invoice batches
- Process vendor payments in a timely manner
- File, scan, and upload invoices as needed
- Reconcile invoices to vendor statements and resolve any outstanding issues
- Initiate discussions with vendors/in-house individuals to solve problems in a timely manner
- Make decisions within established procedures to troubleshoot missing information or verify unusual data.
- Maintain accurate A/P records for 1099 purposes.
- Keep accounts payable lead apprised of status regarding open and unresolved issues
- Coordinate various miscellaneous projects as needed, or as directed by supervisor
- Perform all duties as assigned.
Experience
- Minimum 1 year previous experience
- Strong computer skills
- Accounts payable/general ledger software exposure preferred (currently using SAP S/4HANA)
- Strong administrative and organizational skills required.
- Strong interpersonal skills and ability to work independently, as well as in a team setting.
- Ability to work and communicate within all levels of the organization.
- Strong attention to detail.
- Ability and organizational skills to maintain multiple brands.
- Self-motivated.
- Strong organization and prioritization skills.
- Intermediate Microsoft Office skills.
- Skills in accounting software.
- Working knowledge of basic accounting principles.
- Must possess effective written and verbal communication skills for interface with vendors and in-house individuals of differing knowledge levels.
- Ability to work extended hours as needed.
When performing the duties of this job, the employee is frequently required to move throughout the workplace; sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance, stoop, kneel and verbally communicate. The employee is occasionally required to lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
This description is intended to be only a general outline of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary. It is expected that the employee performs these and any other activities which may be assigned, or which may occur in the normal course of work. This description is not a contract or guarantee of employment nor does it alter the "at-will" relationship.