What are the responsibilities and job description for the Catering & Events Manager position at BBL Hospitality?
Catering & Events Manager
GENERAL FUNCTION OUTLINE
GENERAL OVERVIEW: Coordinates all arrangements and details for clients' functions. Effectively manage workflow within and between hotel departments to ensure clear communications and seamless executive of event details.
REPORTING RELATIONSHIP:
Reports directly to Director of Sales and Marketing.
APPEARANCE STANDARDS: Business Casual or as appropriate to client event expectations
KNOWLEDGE AND
SKILL REQUIRED: Five plus years of guest service/hospitality experience; supervisory experience strongly preferred.
Broad understanding of the tourism industry and the day-to-day operations of a hotel/resort.
PHYSICAL ACTIVITIES
AND REQUIREMENTS: Speaking, listening, and moving about, usually while standing up for a significant portion of the workday.
FUNCTION OUTLINE:
Duties:
- Answer phones in sales office
- Work with clients on all aspects of their event
- Be proficient in FOSSE, Sales Force & diagraming programs
- Generate fully detailed Event Orders
- Distribution of Daily Events report for next day’s functions
- Distribution of Weekly functions listings, including dates/# of guests/parking arrangements & timing
- Confirmation of payment methods for all events in ‘the book’
- Review of banquet checks daily
- Conference Planning for DOSM
- BEO’s and Diagrams
- Input Rooming lists and
- Handle all client questions from post-signature
- Cutoff date & Room Pick up audit, daily/weekly
- Manage Group Resume packet, weekly
- Review and approval of A/V bills
- Processing Rewarding Events Marriott Reward points, for DOSM and SM’s
- Attend weekly BEO meetings
- Review Final bills ensuring billing accuracy before being sent to the client
**PLEASE NOTE: The aforementioned general function outline is not to be considered by the employee as all-inclusive. The employee may be required from time to time to execute tasks other than those duties specifically defined above. Should the employee be asked to perform such a job, the employee will comply with the request and do so to the best of his/her abilities. The employee hereby understands and agrees he/she will be responsible for performing the duties described above as well as any tasks so required of him/her.
Salary : $68,000