Senior Administrative Support Specialist

Senior Administrative Support Specialist

BB&E is a full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide Environmental Consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors.

BB&E is seeking a dynamic and detail-oriented Senior Administrative Support Specialist to join our team, to provide support for AFCEC/CF (Front Office) onsite at JBSA-Lackland, TX.

·        Provide administrative assistance that is highly reliable, highly credible professional expertise supporting AFCEC/CF’s global AF facility design and construction execution mission. 

·        Collect, create, review, analyze, store, and present digital information in support of the execution of the Air Force MILCON and FSRM programs. 

·        Assist in the dissemination of information gained on projects or programs to appropriate Air Force Stakeholders. 

·        Organize and maintain AFCEC/CF online and internal SharePoint data repositories. 

·        Store, transmit, evaluate and/or present data generated in support of the AFCEC Mission. 

·        Perform data collection in support of AFCEC’s Facility Engineering Directorate programs. 

·        Collect data on services AFCEC provides to its customers. Analyze and report on findings. 

·        Provide assistance in the development and delivery of strategic communications projects and tools. 

·        Maintain databases for specific project tracking. Collect the data and compile it into files compatible with AFCEC standards.

·        Assist in documenting program files, organizing files and providing administrative support, such as filing minutes of regulatory and partnering sessions at local or worldwide locations. 

·        Properly manage SCIF, safe, containment and disposition of classified information. 

·        Support the Air Force at conferences and meetings. 

·        Take the form of meeting setup, facilitation, as well as deliverables (graphics, audiovisual equipment, study materials, invitations, record keeping).

·        Assist as directed in administratively drafting packages for the reassignment and recruitment for AFCEC/CF positions and submit to AFCEC/CF Division Chiefs and supervisors for review/submittal. 

·        Provide recommendations to the Government, identifying outdated Personnel Documents (PDs) and PDs that require rewrites and resubmit packages to Government Personnel to the correct PDs. 

·        Obtain information from AFIMSC/DP about the PDs in which CF Personnel are located and compile/analyze/provide that information to the Government. 

·        Attend monthly meetings with the AFCEC/CF Division Chiefs and Deputies regarding ongoing personnel actions. 

·     U.S. Citizenship and the ability to obtain/maintain a NACI/CAC is required

·     Knowledge and Competencies

o  Office communication, verbally or in written format

o  Meeting preparation, coordination, and execution

o  Task & project management

o  Time management

·     Strong Communication Skills: Excellent verbal and written communication skills.

·     Software: Proficiency using MS Office Suite Applications, MS Project Management, ADP systems, Task Management Tool (TMT) and Workflow Systems.

·     Self-Starter: Highly motivated, with the ability to manage multiple tasks and deadlines autonomously.

·     Experience

o  Must have at least ten (10) years of experience in administrative work with a High School Diploma or equivalent.

o  At least five (5) years of experience in administrative work with an Associate’s Degree.

o  At least three (3) years of experience in administrative work with a Bachelor's Degree.

·     Education: A minimum of a High School Diploma or equivalent is required.

Physical Requirements

·     Ability to stand, walk, and sit for long periods of time.

·     Ability to talk or hear, both in person and by telephone.

·     Ability to use hands to handle or feel objects or controls and reach with hands and arms.

·     Regularly required to stoop, kneel, bend, crouch.

·     Ability to lift up to 25 pounds.

Compensation, Benefits & Perks

·     Competitive compensation packages (states not required to list range) or salary range - $minimum - $mid-point (only in states required)

·     Participation in the Employee Stock Ownership Plan – BB&E is 100% employee-owned!

·     Discretionary bonus

·     *Medical, Dental, and Vision Insurance with health care concierge

·     *Employer provided Short-Term & Long-Term disability

·     *Employer provided Life insurance

·     *Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits

·     *Generous PTO plus 11 paid holidays

·     Traditional & Roth 401(k) options with fully vested employer match

·     Tuition reimbursement & professional development

·     Employee referral program

·     Employee discounts

·     Employee Assistance Program (EAP)

·     Pet insurance discount

*Applies only to full-time employees

*BB&E is an Equal Opportunity Employer and an Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.