Office Administrator

BayWa r.e. Americas Projects & Services

Executive Administrator

Carlsbad, CA – Office

Job Type: Part-time, Non-exempt, Hourly

Reports to: Chief of Staff

About Us:

We are BayWa r.e. Americas Projects & Services, a leading developer of utility-scale renewable energy. We are also an in-house and third-party operations and services provider, offering 24/7/365 monitoring from our headquarters in Carlsbad, CA. Our team of dedicated experts spans the United States and Mexico. Since first entering the North American market in 2014, we have brought over 2 GW online and are currently managing over 1.6 GW of operational assets. Our development pipeline is currently 11.5 GW in North America alone and continues to grow at an impressive pace.

Our mission is to deliver reliable and affordable energy across the Americas. We value long-term partnerships and actively collaborate with local communities and organizations to fund workforce development, support disaster relief efforts, and incorporate sustainability and biodiversity into our projects.

BayWa r.e. Americas Projects & Services is a subsidiary of BayWa r.e., a leading global developer, service provider, distributor, and energy solutions provider. BayWa r.e. has a development pipeline exceeding 22 GW and over 10 GW in assets under management.

Our shareholders are BayWa AG, an international group with diversified operations in agriculture, energy, and construction, and Energy Infrastructure Partners, a leader in energy infrastructure investment with a global investor base.

Purpose:

BayWa r.e. Americas is seeking an Office Administrator to join our team.

The Office Administrator provides essential administrative and operational support to ensure the efficient functioning of the Carlsbad office. This role is responsible for maintaining an organized and professional office environment and supporting day-to-day administrative needs. The Office Administrator serves as a reliable point of coordination for office operations and works closely with leadership to ensure administrative processes run smoothly.

This position reports directly to the Chief of Staff with a dotted-line reporting relationship to the Executive Administrator. Success in this position requires exceptional organizational skills, sound judgment, discretion, and the ability to adapt to changing business needs.

Responsibilities we will trust you with:

Mail and Document Management

• Receive, open, sort, and distribute incoming mail and packages, including confidential and sensitive correspondence.
• Scan, file, and route documents to appropriate team members as needed.
• Track and organize important correspondence and records.

Office Operations

• Maintain an orderly, organized, and professional office environment.
• Monitor and replenish office supplies and coordinate supply orders as needed.
• Ensure common areas, conference rooms, and workspaces remain presentable and functional.
• Coordinate with building management, vendors, and service providers for routine office needs.

Administrative Support

• Assist with filing, document management, and recordkeeping.
• Support administrative projects and special assignments.
• Provide general office support for staff and leadership as needed.

Confidentiality and Compliance

• Handle sensitive information with professionalism and discretion.
• Follow established protocols for managing confidential records and communications.
• Maintain compliance with organizational policies regarding document retention and information security.

Your areas of knowledge and expertise:

• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency with standard office equipment and basic computer applications.
• Strong written and verbal communication skills.
• Ability to work independently and manage priorities with minimal supervision.
• Experience: Minimum of 2 years of administrative, clerical, receptionist, or office support experience, or a similar role.

What we are ready to offer you:

• Total compensation package dependent upon a number of factors, including candidate’s professional experience, candidate’s skills, position’s seniority level, department’s hiring budget, and position’s location.
• The salary range for this role is $17.00 to $21.00 per hour
• 401(k) retirement plan with 5% employer matching.
• Weekly paid lunches and daily snacks for in-office employees.
• A diverse and inclusive global team with a strong culture focusing on employee health and wellbeing.

Working Schedule: Tuesday through Thursday, 3 hours per day (approximately 9 hours per week).

Are our values your values?

Are you ambitious enough to make a big impact in our business and beyond? Do you create meaningful solutions?

Do you believe that we succeed as a team? We collaborate honestly, friendly, and respectfully. We have fun and celebrate our successes. How about you?

Are you reliable? We create trust by taking on responsibility.

Do you inspire others with an open mind, courage, and innovation? We challenge the status quo.

Our values define our unique way of working together and give us direction in our daily actions.

At BayWa r.e. we are committed to providing an environment of mutual respect where mutual respect where equal employment opportunities are available to all applicants and teammates. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, pregnancy, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.