What are the responsibilities and job description for the Assistant Community Manager position at Bayview Property Management?
Position: Assistant Community ManagerApplication Requirements: Resume, Cover Letter, and located in CaliforniaJob Description:· Responsible for managing communities (portfolio) in an efficient and value enhancing manner that is consistent with the overall strategic plan for each community, facility or complex· Accountable for all business, financial, and management aspects of the assigned communities including preparing, implementing and adhering to the approved strategic plan, a budget for the communities, developing and maintaining strong working relationships with residents, and supervising the day-to-day activities of the engineering, maintenance and other building staff as well as contract servicesHours & Location:· Full-time (40 hours/week)· Schedule: Monday - Friday· Office is open 7:00 AM – 6:00 PM, a schedule can be set within these hours.· Location: This is a remote work from home position, with a 90-Day probationary period.Wages & Benefits:· Starting Wage $25.00/hour.· Medical: 75% coverage for yourself; dependents and spouse may be added to company plan but 100% of the cost to be covered by the employee.· Sick Leave: Paid sick time will be accrued at a rate of 1 hour for every 36 hours worked Job Start· Holidays: 5 scheduled holidays (Memorial Day, Independence Day, Labor Day, Thanksgiving Day, New Year’s Day) and 1 floating holiday which you may take at your discretion with approval· Phone Reimbursement: $25 per month· Vacation: 5 days after first year, 1 additional day added after each year worked· 401K: Up to 3% matching 401K retirement plan after 1 year of serviceRequired Skills:· Proficient in Microsoft office especially Word, Excel, and Outlook· Proficient in database use· Professional Writing Skills· Excellent Customer Service· Excellent Phone Skills· Excellent Time ManagementPreferred Skills:· HOA or Community/Property Management· Advanced in Microsoft Office especially Word, Excel, and Outlook· Experience with Village Management Software (VMS)Experience:· At least 1 year in a position with Customer Service component (required)· Any direct HOA or community/property management experience (preferred)Duties:Homeowner RelationsCommunications regarding community governance, maintenance, billing, community amenities, community schedule, owner responsibility, etc.Positive, professional, and honest communication with all Homeowners, Tenants, Property ManagersLegal & Risk ManagementMaintain community insurance, negotiate best policyConfer with Legal Counsel on community governance and collectionsCommunity GovernancePerform compliance inspections per community’s governing documentsOrganize and facilitate community electionsDevelop new rules and regulations (in conjunction with legal counsel) and process per HOA lawPrepare for and attend Board Meetings:Prepare Board meeting agendasCreate Board packetsNotetaking at Board meetingsDevelop action items from Board meetingsPrepare Management ReportConduct Community InspectionsFinancial ManagementProcess & approve invoicesReview Monthly FinancialsPrepare Yearly BudgetEnsure adherence to approved budgetReview Reserve StudyFacilities ManagementManage Vendors:Procure, review, and summarize bids for projectsApprove quotesReview vendor insurance, licenses, and certificationsReview and schedule regular vendors and project vendorsEvaluate all vendor work completed on communityCommunity InspectionsMaintain schedule for preventative maintenanceJob Type: Full-timeExpected hours: 40 per weekBenefits: 401(k)401(k) matchingHealth insurancePaid time off Schedule: 8 hour shiftMonday to Friday Education: Associate (Required) Experience: Customer service: 1 year (Preferred) Language: Spanish (Preferred) License/Certification: CMCA (Preferred) Location: California (Required) Work Location: Fullerton, California
Salary : $25