Administrative Assistant - Facilities

Baylor Scott & White Medical Center - Sunnyvale is an acute care hospital serving the communities in and around Sunnyvale, Texas. We strive to make the lives of our patients and their families better at every interaction. Our Team Members live out this passion in their daily roles as we support their career and personal goals.

We are located just minutes east of Dallas and south of Garland / Rowlett on Hwy 80 at Collins Road in Sunnyvale. Many team members live in Forney, Mesquite, Garland, Balch Springs, and Rockwall areas with a short commute.

Our work environment includes:

• Modern Office Setting
• On-Site Cafe' and Coffee Bar (Payroll Deduction available)
• Collaborative Teams
• Team Member engagement opportunities
• Competitive pay
• Benefits provided based on your work assignment (Full-time, Part-time, or PRN)

Baylor Scott & White Medical Center - Sunnyvale is seeking a Facilities Office Coordinator to assist with departmental everyday duties.

What your day will look like:

• Support Facilities Director in analytic tasks related to departmental operations. (Plant Operations, EOC, Biomed, Safety, Security, and other areas as needed)
• Work together with other Facilities staff to answer phones, check in visitors and vendor/issue temporary security badges.
• Provide clerical support for the Director of Facilities and other Facilities staff as needed
• Maintain all files and documentation for the Facilities Department.
• Assists Facilities Department with entry of daily work orders, preventive maintenance items, and other entries as needed.
• Attend meetings, assembles meeting minutes, and assemble meeting agendas for Facilities run meetings
• Coordination with, purchasing, vendor and supplies on materials and projects
• Assist with documentation of hospital key program, Safety, Security, ECT.
• Demonstrated dependability and teamwork by:
  • Following procedures.
  • Complies with attendance policies and other Human Resource Policies and Procedures.
  • Completes duties in a safe, cost effective manner.
  • Accepting interpersonal differences and promotes cooperation with fellow employees.
  • Maintain confidentiality of information to which he/she is privileged.
  • Maintain a positive, cooperative attitude and accepting constructive criticism when necessary.
• Exhibits courtesy, cooperation, and respect towards patients, visitors, physicians, supervisor, and co-workers in all personal and telephone interactions in order to create a positive public image.

Success Factors:

• High school diploma or GED
• Clerical skills with Microsoft Office
• At least 2 years of Facilities or Hospital experience preferred.
• Ability to effectively communicate in English; both verbally and in writing.
• Additional languages preferred.
• Strong presentation skills.
• Excellent computer knowledge and skills in working with Microsoft Office, and Computerized Maintenance Systems for analytics, publishing and graphics programs, and data entry.
• Possess organizational, analytical and critical thinking skills.
• Must be self motivated.
• Ability to use all office equipment.
• Able to type 60-70 words per minute, accurately.