Part Time Staff Assistant

 POSITION DESCRIPTION

Staff Assistant

1. OVERVIEW OF POSITION.  The Staff Assistant is a key position responsible for providing administrative support to the Firm’s Attorneys and Attorney Teams.  Being a Staff Assistant at Baylor Evnen is a unique opportunity for college students, or anyone else, to learn about a Law Firm from a business perspective.  Staff Assistants are valued members of the team who complete tasks that full-time staff do not have time to complete within the workday. 

1. REPORTING STRUCTURE.  The Staff Assistant works closely with office staff and attorneys and will report directly to the Operations Manager of the Firm. 

1. HOURS AND STATUS.  This is a part-time role. Baylor Evnen respects school commitments for students, so work hours are revised every semester to fit with class schedules. At Baylor Evnen, you have the opportunity to learn office skills and to develop a professional stride. Many of our former Staff Assistants have been accepted to law school or other professional programs.  

1.  ESSENTIAL FUNCTIONS.  From the mundane job of emptying the dishwasher to the detail attentiveness of a copy project, you will have many different duties and responsibilities.

• Client hospitality with beverages 
• Cleaning conference rooms
• Copying documents or replicating entire files
• Retrieving & Returning closed files in the basement
• Filing of documents in paper files
• Driving errands to court and other locations within Lincoln. Occasionally this may include driving to Omaha.
• Collecting all recyclables for weekly pick-up.
• Stocking supplies
• Loading and unloading the dishwasher
• Taking mail and express delivery mail to appropriate drop locations. 
• Other duties as requested 

While the Firm provides this job description in an effort to define the essential functions and responsibilities of the Staff Assistant, this description is a summary representative of the duties and responsibilities required of this position and may not include non-essential duties. Duties or responsibilities may be added or modified at the discretion of the Operations Manager in accordance with the business needs of the Firm. An individual in this position may be asked to perform duties assigned to others if coverage is necessary.

1. CORE COMPENTENCIES.
   • Accuracy and attention to detail 
   • Dependability
   • Strong work ethic
   • Willingness to learn
   • Excellent Communication skills
   • Professional appearance
   • Must have a vehicle for driving errands

1. PHYSICAL AND MENTAL DEMANDS OF POSITION.

1. Physical Demands.  
   • Ability to verbally and effectively communicate to individuals and groups.
   • Ability to regularly utilize a computer keyboard, monitor and other electronic equipment to prepare reports, communicate and perform other duties. 
   • Ability to endure a sedentary type of work requiring a great deal of sitting at a computer. 
   • Ability to lift and move documentation
   • Ability to maintain regular and reliable attendance, meet deadlines and perform work duties in a timely manner. 

1. Mental Demands.
   • Ability to work effectively and efficiently and remain poised in high stress and conflict situations.
   • Ability to simultaneously address multiple complex problems.
   • Ability to multitask without loss of efficiency or accuracy.
   • Ability to sustain attention with or without distractions.
   • Ability to interact and communicate professionally and appropriately with a variety of individuals.
   • Ability to meet time sensitive deadlines.
   • Ability to maintain regular and reliable attendance, meet deadlines and perform work duties in a timely manner.