Closing Coordinator and Sigining Agent

Closing Coordinator & Signing Agent

Location: Coral Springs, FL
Work Arrangement: Remote / Flexible, with travel required for signing appointments

About the Role

We are seeking an experienced, highly organized, and detail-oriented Closing Coordinator & Signing Agent to join our team. This position combines remote closing coordination with in-person signing appointments throughout South Florida.

The ideal candidate is a currently commissioned Florida Notary Public with prior professional signing experience who is comfortable managing closing documents, coordinating multiple parties, traveling to signing appointments, and providing a professional and pleasant client experience.

This is a hands-on role for someone who takes ownership, communicates exceptionally well, and understands the importance of accuracy and deadlines in the closing process.

Key Responsibilities

• Coordinate closing and signing appointments from scheduling through completion.
• Communicate professionally with borrowers, clients, lenders, title companies, attorneys, real estate professionals, and other parties involved in the transaction.
• Schedule, confirm, and coordinate signing appointments and logistics.
• Travel to signing locations throughout South Florida as required.
• Conduct and oversee document signings in accordance with provided instructions.
• Carefully review closing documents to ensure all required signatures, initials, dates, and other information are completed correctly.
• Follow lender, title company, attorney, and closing instructions precisely.
• Identify missing information or discrepancies and promptly communicate issues to the appropriate party.
• Coordinate the secure return and delivery of completed documents within required deadlines.
• Track transaction status, appointments, documents, and outstanding items.
• Maintain accurate records and provide timely updates to the team.
• Handle sensitive financial and personal information with professionalism and confidentiality.
• Work independently and effectively in a remote environment while maintaining strong communication with the team.
• Provide a courteous, professional, and reassuring experience to clients throughout the signing process.

Required Qualifications

• Current, active Florida Notary Public commission — REQUIRED.
• Prior experience as a Notary Signing Agent, Loan Signing Agent, Closing Agent, Closing Coordinator, or in a similar closing-related role — REQUIRED.
• Demonstrated experience handling real estate, mortgage, title, escrow, or closing documents.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple transactions, appointments, and deadlines simultaneously.
• Ability to work independently and remain highly responsive while working remotely.
• Professional, pleasant, and confident demeanor when interacting with clients.
• Reliable transportation and ability to travel for signing appointments.
• Valid driver's license and ability to travel throughout the assigned service area.
• Reliable computer, high-speed internet, smartphone, and access to email and online document platforms.
• Ability to maintain strict confidentiality when handling sensitive client and financial information.

Preferred Qualifications

• Loan Signing Agent certification.
• Experience working directly with title companies, lenders, escrow companies, or real estate attorneys.
• Familiarity with mortgage and real estate closing packages.
• Experience with electronic document management, scheduling, CRM, and closing platforms.
• Strong knowledge of standard notarial procedures and Florida notary requirements.

The Ideal Candidate

We are looking for someone who is experienced, organized, dependable, and exceptionally detail-oriented.

You should be someone who naturally double-checks your work, follows instructions carefully, communicates proactively, and understands that even a small mistake can delay a closing.

You must be comfortable interacting directly with clients and other professionals and represent the company with a pleasant, polished, and professional demeanor.

The right person will be able to work independently from home, manage their own schedule, coordinate effectively with the team, and reliably travel to signing appointments when needed.

Work Environment

• Primarily remote work from home.
• In-person travel required for scheduled signing appointments.
• Position is based in Coral Springs, Florida and will serve clients throughout the surrounding South Florida area.
• Schedule may vary based on closing appointments and client needs.
• Must be flexible and dependable when appointments require evening or weekend availability.

Position Requirements

Florida Notary Public Commission: REQUIRED
Prior professional signing/closing experience: REQUIRED
Ability to work remotely: REQUIRED
Ability to travel for signings: REQUIRED
Exceptional attention to detail: REQUIRED

Pay: $25,000.00 - $36,000.00 per year

Benefits:

• Flexible schedule

Experience:

• notary signing: 1 year (Required)
• Title processing: 2 years (Preferred)

License/Certification:

• Certified Notary Public FLORIDA (Required)

Ability to Commute:

• Coral Springs, FL 33065 (Required)

Work Location: Hybrid remote in Coral Springs, FL 33065

Salary : $25,000 - $36,000