GME Residency Program Coordinator I

If you care about the opportunity to grow, to make a difference, to build a future and a life, then we just might have the career for you. Care to talk?

Bayhealth Medical Center is Central and Southern Delaware’s healthcare leader with hospitals in Dover and Milford, a s well as stand -alone Emergency Department in Smyrna and a hybrid E mergency Department and Urgent Care in Milton . We offer various practice settings throughout Kent and Sussex Counties. Bayhealth Medical Center Kent Campus is 90 minutes from Philadelphia, Washington, DC and Baltimore . Our Sussex Campus is 30 minutes to the Delaware beaches and relaxation in the sand!

Bayhealth Medical Center offers a competitive salary and comprehensive benefits package (for eligible positions) including:

• Generous Paid Time Off and Paid Holidays
• Matching 401(k)/403(b) Plans
• Excellent Health, Dental, and Vision
• Disability and Life Insurance options
• On Site Child Care
• Educational Reimbursement
• Health Care and Dependent Care Flex Spending Accounts
• Plus, an array of Voluntary Benefits to include Critical Care Coverage and more!

Location: Kent Campus Hospital

Status: Full Time 80 Hours

Shift: Days

SALARY RANGE: 56,139.20 - 84,219.20YEARLY

General Summary:

Works collaboratively as a part of the program leadership team with the Program Director and Associate Director(s) to assure program effectiveness and continued accreditation. Manages daily operational and administrative functions of the accredited residency training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.

Responsibilities:

1. Manages program accreditation and regulatory activities which includes understanding and maintaining up to date knowledge of current accreditation (ACGME) and board specific requirements as well as Human Resource guidelines at Bayhealth and State of Delaware policies related to employment law and medical licensure. Uses that knowledge to act on the program’s behalf during site visits, audits or other accreditation activities.
2. Collaborates with the Program Director and GME Administration to prepare and implement an annual residency budget, reviewing program budget on a monthly basis to assure charges are coded appropriately and variances are explained, reviews and approves expenses in finance software and utilizes past and present finance data to forecast budget planning, anticipated expenses and payments.
3. In collaboration with the Program Director, develops and manages the block rotation schedules, clinic schedules and didactic schedules to assure all residents meet curricular requirements required for board certification.
4. Manages program specific committees, including, but not limited to, Clinical Competence Committee (CCC) and Program Evaluation Committee (PEC). On a continuous basis, designs, delivers and tracks evaluations and collects and measures other metrics to assure appropriate data exists for the CCC to determine if milestones are met by each resident semi- annually. Collects data and metrics annually to look at program effectiveness and drafts the Annual Program Evaluation (APE) for committee review. Oversees committee creation of an action plan for continuous improvement purposes and monitors plan to assure progress is made.
5. Manages the program’s recruitment processes. Facilitates and manage the necessary marketing of the residency program, conducts initial screening of applications (potentially 1000 plus applications) and coordinates the interview process for approximately 100-250 applicants. Manages post interview activities such as ranking process, match day activities and orientation of new residents.
6. Provides day to day administration for the program. Monitors resident work hours to assure compliance with ACGME requirements. Updates the residency management system as necessary. Acts as the agent of the program director with outside agencies/accrediting bodies as well as internally with other departments. Counsels residents regarding available resources, institutional and program policies and regulatory requirements.
7. All other duties as assigned within the scope and range of job responsibilities.
8. Assists in monitoring residents’ duty hours and operative/case experience via regular review of data reports.
9. Receives inquiries from residents and applicants and triage as necessary to others within the department or in other hospital/PHS departments.
10. Performs other duties within the scope and range of job responsibilities as assigned by the Program Director.

Required Education, Credential(s) and Experience:

• Education: Bachelor Degree Business Administration, Education, Organizational Dvlp, Health Sciences or Related field
  
• Credential(s): none
• Experience: Required: Three (3) or more years combined experience in medical education, project management, general management or accreditation role with continually increasing program management / leadership responsibilities

Preferred Education, Credential(s) and Experience:

• Education: Master Degree Business Administration, Education, Organizational Dvlp, Health Sciences or Related field
  
• Credential(s):
• Experience: Preferred: Three (3) years GME specific experience with continually increasing management and leadership responsibilities. Experience in managing a busy office environment and supervising others (direct or indirect reports). Experience in higher education, undergraduate medical education, graduate medical education, or hospital administration.

To view a full list of all open position at Bayhealth, please visit:

https://apply.bayhealth.org/join/