Secretary to Guidance Department - Rustin High School

We have the following Secretary to Guidance position available:

1.0   - Secretary -Rustin HS Guidance Department

SUMMARY: The Guidance Secretary provides secretarial support to ensure the smooth and efficient operations required of the guidance office.

REPORTING RELATIONSHIPS:

• Reports directly to the guidance counselors and administration
• Works cooperatively with other administrators, supervisors, staff, parents and others to perform job responsibilities as outlined

TERMS OF EMPLOYMENT:

• 12 month (260-262 days)
• Salary (step/level placement) & Benefits are as described in the current Collective Bargaining Agreement.
• Salary: PER CONTRACT, starting at $21.80 per hour

QUALIFICATIONS & PHYSICAL REQUIREMENTS:

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary.

• High school diploma or equivalent necessary
• Proficiency in the use of technology for individual communication and research
• Possess effective interpersonal skills with the ability to interface diplomatically with other teachers, administrators, parents, students, support staff and outside professional contacts

Qualified candidate will be required to:

• Use hands to finger, handle or feel objects, tools or controls, and to talk and hear
• Sit and occasionally be required to stand, walk, stoop, kneel and crouch
• Have specific vision abilities to include close vision, color vision, and the ability to adjust focus
• Have the ability to lift and/or move up to 25 pounds
• Possess effective communication, judgmental, planning and human relations skills
• Be required to work under periods of stress due to the level of the position responsibility

ESSENTIAL DUTIES AND RESPONSIBILITIES:   

This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to be consistently at work and perform any other position-related duties requested by the supervisor.

Communication:

• Answers phones and e-mails
• Composes written and/or verbal correspondence
• Maintains a customer service focus and welcoming demeanor

 
Record Keeping:

• Establish, monitor, and maintain confidential files and conversations
• Follow best practices surrounding management and transferring of records
• Prepare transcripts and student records for incoming and exiting students

 
Scheduling:

• Maintain guidance counselor schedules per the guidance counselors’ request

 
Student Registration:

• Coordinate and complete all aspects of student registration
• Update change of student status throughout the school year
• Be proficient in Microsoft Office (ie. PPT, Excel, Word, etc)
• Be able to work within Power School, Naviance, and other software as needed
• Other duties as assigned by administrator(s)

DISCLAIMERS AND AFFIRMATION

The West Chester Area School District does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, genetic information, gender identity or expression, sex, disability, or status as a veteran in admission or access to, or treatment or employment in its programs and activities. The West Chester Area School District will maintain a working environment free of all forms of harassment and will fully comply with the spirit and intent of all related laws and regulations. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), the Veterans Preference Act of 1944, Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Assistant Superintendent or Human Resources.