What are the responsibilities and job description for the Workplace Operations Coordinator position at Baya Systems?
Workplace Operations Coordinator
Contract-to-Hire (3-Month Consulting Engagement)
Baya Systems
Santa Clara, CA
Workplace Operations Coordinator
Contract-to-Hire (3-Month Consulting Engagement)
Baya Systems
Santa Clara, CA
About Baya Systems
Baya Systems is seeking a Workplace Operations Coordinator to help create an efficient, welcoming, and productive office environment for employees, customers, partners, and visitors. This role will support daily workplace operations, office logistics, hospitality services, inventory management, and employee experience initiatives.
The position will begin as a 3-month consulting engagement with the opportunity to transition into a full-time role based on performance and business needs
Key Responsibilities
Workplace Operations
Support day-to-day office operations and workplace logistics. Ensure conference rooms, collaboration spaces, and common areas remain organized and ready for use. Maintain workplace appearance and functionality throughout the office. Assist leadership and team members with operational support requests.
Office & Facilities Coordination
Manage office supplies, kitchen inventory, beverages, snacks, and workplace essentials.
Coordinate ordering through Amazon Business and kitchen vendors.
Monitor inventory levels and proactively replenish supplies.
Support office maintenance requests and coordinate with building management when needed.
Hospitality & Employee Experience
Welcome and assist visitors, customers, and guests. Prepare conference rooms for meetings and customer visits. Coordinate food deliveries, catering, and hospitality services. Support company events, team lunches, and employee engagement activities.
Maintain coffee stations, kitchen areas, and vendor refreshments
Logistics & Administrative Services
Administrative Support
Receive, distribute, and track incoming mail and packages. Coordinate courier services, deliveries,
and pickups. Manage catering schedules and vendor communications. Assist with special projects and operational initiatives. Provide general onsite support to employees and leadership teams.
Vendor & Inventory Management
Manage vendor relationships for office supplies, catering, and work
place services.Track spending and inventory usage. Maintain organized storage areas and supply rooms. Ensure operational readiness for meetings, events, and executive visits.
Qualifications
5 years of experience in workplace operations, office administration, hospitality, facilities coordination, or related fields. Exceptional organizational and multitasking abilities. Strong communication and customer service skills. Ability to work independently and proactively identify needs. Comfortable working in a fast-paced technology environment. Experience with Amazon Business, Microsoft Office, Google Workspace, or similar business tools preferred. Positive, service-oriented attitude with strong attention to detail
Position Details
Title: Workplace Operations Coordinator
Type: Contract-to-Hire Initial Engagement:
3 Months (Consulting) Potential Conversion
Full-Time
Employee Location:
Onsite – Baya Systems
Schedule: Monday–Friday
helma.zargarian@bayasystems.com