Purchasing Admin

Join our Team and receive Great Pay and Great Benefits while performing exciting and interesting work!

Bay Ship & Yacht Co., is a modern shipyard located on the waterfront of San Francisco Bay. We provide dry-docking and repair services to commercial and government vessels, including tugboats, ferries, Coast Guard cutters, cruise ships, pilot boats, yachts, and marine vessels of all kinds. We are growing and we’re looking for motivated new members to add to our team. So, if you’re looking for interesting work where you can learn something new every day, grow personally and professionally, then this could be the right opportunity for you. For over 30 years we have been regarded as one of the West Coast’s premiere shipyards.

We are seeking strong candidates with 3-5 years’ experience for our Purchasing Administrative Assistant position. The Purchasing Administrative Assistant is responsible for the best value sourcing of materials and services, including management of purchase orders, vendors, customers and documentation.

Duties for the position include, but are not limited to:
*

• Review requisitions to ensure accuracy. Identify whether PO is taxable or not and obtain proper approvals.
• Prepare and process purchase orders, establish payment terms.
• Ensure compliance with the BSY Material Management Procedure, and all other procurement related BSY policies, by all participants (Requestors, Procurement Specialist & Purchasing). Do process a PO if policy and procedure has not been correctly followed upstream.

*

• Maintain effective communication and working relationships with vendors.
• Routinely research, compare and procure best value (cost, quality, and delivery) products and services as requested.
• Routinely monitor and communicate lead times, status updates and delivery dates; expedite orders as necessary to meet project schedules.
• Follow up with internal customers-Company’s project managers and technical managers to ensure that the vendor is providing products and services as required.

*

• Ensure that requestors always comply with procurement policy and procedure.
• Provide exceptional service to requestors.

*

• Maintain organized records of all transactions, purchase orders, receipts, and payments.
• Update Fusion vendor files with new vendors, new employees, and changes of addresses.
• Access AP log and update/receive PO’s accordingly for prompt payment.

*

• Assist and support Receiving as needed, to research order issues with inbound packages.
• Accomplish additional tasks as assigned and as necessary for the success of the organization.

Minimum Qualifications:

· 3-5 years of experience in a similar role.

· Must have strong written and verbal skills.

· Interpersonal skills such as teamwork and good listening skills.

· The ability to always provide excellent customer service to all vendors and customers within a diverse workforce.

· Must possess excellent judgment and decision-making.

· Negotiation skills.

· Ability to meet deadlines consistently and with a calm demeanor.

· Intermediate or advanced skill level in Outlook, Excel and the rest of Microsoft Suite.

· Knowledge of procurement software and tools.

· Fusion background preferred.

It should be noted that we strive to ensure the success of our employees. We actively promote from within, and we provide strong career growth potential.

We offer excellent benefits that include paid vacations and holidays, a 401(k) profit-sharing plan, and health, dental, and life insurance. The pay range is $25-$36 per hour DOE.

Pre-Employment Medical Evaluation, Physical Abilities Testing, & Drug Testing Bay Ship & Yacht Co. is a U.S. Federal Contractor and is required to operate in compliance with current government standards and regulations. Employment is contingent upon successful completion of a pre-employment medical evaluation at the company’s designated testing facility. The medical evaluation will include a physical exam, physical abilities test and drug test for the presence of illegal substances including marijuana as it applies to the U.S. Federal Contractors, as well as a background/criminal check. If you believe that you will not pass the medical evaluation & required drug testing, you should withdraw your application now.

Bay Ship & Yacht Co. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request accommodation, contact the Human Resources Department at applicants@bay-ship.com.

Job Type: Full-time

Pay: $25.00 - $36.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $36