What are the responsibilities and job description for the Office Administrator position at bay Remodeling Kitchen & Bath?
Company Description Bay Remodeling Kitchen & Bath is a full-service construction contractor specializing in kitchen and bathroom remodeling, full home remodels, architectural design, flooring, roofing, new builds, and home additions. The company operates with an in-house team that provides expertise across all trades, with particular specialization in plumbing and electrical work. Bay Remodeling Kitchen & Bath manages projects of varying sizes, from residential remodels to retail build-outs and large commercial jobs. The team emphasizes a collaborative approach, high-quality workmanship, and strong client satisfaction. Prospective team members will join a company focused on responsive service and long-term customer relationships.
Role Description The Office Administrator is a full-time, on-site role based in San Jose, CA. This role is responsible for managing daily office operations, including handling phone calls and emails, greeting visitors, and coordinating schedules and appointments for project and sales teams. The Office Administrator maintains office records and files, supports document preparation such as contracts, proposals, and project documentation, and ensures office supplies and equipment are stocked and functioning. The role involves assisting with customer inquiries, directing clients to appropriate team members, and supporting basic billing, invoicing, and data entry tasks. The Office Administrator collaborates with construction and design staff to keep project information up to date and contributes to a professional, organized, and efficient office environment.
Qualifications
- Candidates should possess strong Office Administration and Administrative Assistance skills, including organizing workflows and managing schedules.
- Candidates should possess effective Communication skills for working with internal teams, vendors, and clients.
- Candidates should possess solid Customer Service skills to respond to inquiries, support clients, and represent the company professionally.
- Candidates should possess familiarity with Office Equipment and basic troubleshooting to keep daily operations running smoothly.
- Proficiency with office software (e.g., MS Office, email, calendars, spreadsheets) and accurate data entry skills.
- Strong attention to detail, time management, and the ability to prioritize multiple tasks in a fast-paced environment.
- High school diploma or equivalent required; additional coursework or certification in office administration or business is beneficial.
- Experience in construction, remodeling, or a related industry is a plus, as is fluency in additional languages common in the local community.