POSITION SUMMARY:

The position is responsible for the maintenance of patient health records, through pre-determined methods, using organized patient record formats, assuring confidentiality, security, and physical safety of patient information for Bay Mills Health Center and other clinic locations. 

ESSENTIAL FUNCTIONS:

1.    Responsible for the day-to-day service and maintenance of patient health records, ensuring compliance, security, and physical safety of patient records.

2.    Maintains confidentiality of patient record information according to the Privacy Act, other guidelines e.g., confidentiality of medical records in Michigan and HIPAA Regulations.

3.    Composes responses to routine requests for release of patient information.  Selects and compiles information requested and forwards to the patient, and/or to other providers, insurance companies, etc.  Determines validity of those requests for legal issues.

4.    Responsible for preparing inactive medical records for storage as per BMHC policy.

5.    Responsible for assuring that the patient record is assembled in proper sequence, assures that all necessary forms and documents are present, accurate and complete. Assure that all appropriate copies and mailing of forms are complete and signed.

6.    Assists in evaluation of patient records and participates in medical records audits to ensure documentation and accountability of data.

7.    Contact outside medical facilities for patient records and distribute according to timeframe and policies and procedures.

8.    Follows procedures utilizing all practice management systems used by the BMHC for patient health data.

9.    Responsible for accuracy of historical data entry into electronic health record.

10. Organize and manage both electronic and paper records and data, including scanning all necessary records into electronic health records (EHR).

11. Responsible for scheduling specified patient appointments as assigned, following the policies and procedures.

12. Other duties may be assigned within the scope and complexity of this position’s essential functions.

13. Must attend all mandatory trainings offered through the Human Resources Department and/or Department Director.