POSITION SUMMARY:

To review, reconcile, and issue payments for the daily business transactions of BMIC, BMGA, and BMBH, as applicable.

ESSENTIAL FUNCTIONS:

1.    Accounts Payable – Responsible for the processing and verification necessary to ensure accurate payment of all legitimate invoices on a timely basis by means of the following procedure:

a.    Verifies invoices for quantity, unit price, extension, and discount.

b.    Routes miscellaneous invoices to proper people for approval for payment.

c.    Assigns dates for invoices to be paid.

d.    Maintains a log of invoices vouchered by batch number and dollar amount, for upload to positive pay bank.

e.    Issues checks upon special request or in accordance with schedule prepared by Accounting Management Team, CFO/Controller/Assistant Controller.

f.     Maintains the file of paid invoices, where necessary.

g.    Communicates with suppliers regarding errors or questions on invoices.

h.    Coordinates the efforts of additional help required to meet above schedules.

i.     Verifies month-end totals of Account Distribution, Cash Disbursements, and Open Items reports and coordinates closing to the general ledger.

2.     Verifies all addresses and federal I.D. numbers of vendors if available; calculates all extensions and totals on invoices, calculating and taking discounts when applicable; verifies all state and local coding, checking project numbers and grant code numbers; reviews invoices and requisitions for satisfactory payment approval.

3.    Reviews all vendor statements, reconciles to ledger to ensure all payments are made. If not received, call and request statements and forward to proper department for review and/or payment.

4.    Reviews and process all travel reconciliations and advances for proper dollar amounts, coding and backup.

5.    Takes phone calls and answers any questions from departments or vendors in regards to invoice payments.

6.    Makes calls to vendors clarify and questionable invoice items, prices, or receiving signatures; calls department for proper information and/or data regarding invoice payments.

7.    Performs other related tasks as may be assigned by the Supervisor.

8.    Must attend any and all mandatory trainings offered through the Bay Mills Human Resources Training Department.

9.    Reconciles all credit card statements for BMIC/BMBH/BMGA and follows up with missing or unallowable items.