What are the responsibilities and job description for the Executive Assistant position at Bay City Mechanical, Inc.?
Company Overview
Bay City Mechanical, Inc. has been a leader in the HVAC and mechanical contracting industry since 1991. Known for quality workmanship and innovative engineering solutions, the company specializes in a broad range of mechanical services including HVAC, architectural sheet metal, pipe fitting, and temperature control, serving large-scale projects across its region.
Bay City Mechanical, Inc. is seeking a highly organized, proactive, and discreet Executive Assistant to support our C-suite leadership team. This role is critical to ensuring the efficiency, organization, and effectiveness of executive operations across the company.
The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and demonstrates exceptional professionalism and judgment.
Key Responsibilities
- Provide high-level administrative support to executive leadership (CEO, COO, CFO, )
- Manage complex calendars, scheduling, and meeting coordination
- Coordinate travel arrangements, itineraries, and expense reporting
- Prepare reports, presentations, and internal/external communications
- Act as a liaison between executives, employees, clients, and partners
- Handle confidential information with discretion and professionalism
- Organize and support executive meetings, including agendas and follow-ups
- Assist with special projects and company initiatives as needed
Qualifications
- 3–7 years of experience supporting senior executives or C-suite leadership
- Exceptional organizational and time-management skills
- Strong written and verbal communication skills
- High level of discretion and confidentiality
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Ability to multitask, prioritize, and adapt in a dynamic environment
- Strong problem-solving skills and attention to detail
What We Offer
- Competitive salary (based on experience)
- Bonus opportunities tied to company performance
- Comprehensive benefits package (health, dental, vision)
- Paid time off and holidays
- Opportunity to work closely with executive leadership and impact company operations
Pay: $60,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
Work Location: In person
Salary : $60,000 - $75,000