SHOP ADMINISTRATIVE ASSISTANT

Brief Description

Job Title:

Shop Administrative Assistant

Location:

Forni Office

Reports To

Shop Manager

General Description

Supports Shop Manager through data entry processing and administrative duties associated with the operation of a Heavy Equipment Shop.

Essential Duties

• Track Mechanic’s timecard history of equipment repairs
• Record and track Hazardous Reports for disposal of tires and batteries as directed by State and County ordinance
• Help with reporting to Contra Costa Sanitary District
• Help with reporting to CERS for EPA
• Keep track of when permits are due and assist with process
• Log equipment information into Spectrum or HCSS programs
• Log servicing of equipment into Spectrum or HCSS programs
• Pull filters for lube personnel as needed for servicing of equipment
• Deliver and/or Pick-up invoices at Main Office
• Track truck inspections in Spectrum or HCSS for Department of Transportation Inspection Reporting
• Track Core’s and parts sent to vendors for repair and ensure they are returned
• Manage DMV registrations and renewals
• Help Shop Manager with tracking, correcting, and processing vehicle citations
  
  

The above list is intended to describe the general nature and level of work being performed by the incumbent(s) of this job. It is not intended to be an exhaustive list of all responsibilities and activities required of this position

Work Experience

Two to three years Administrative Assistant experience required. Automotive background preferred.

Education

College degree or vocational training preferred.

Skills

Proficient skills in:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• 10 Key Touch
• California Driver’s License with clean DMV record
• Knowledge of Spectrum, HCSS, and SIS software programs preferred
  
  

This will acknowledge that Bay Cities Paving & Grading, Inc. is an E-Verify and Equal Opportunity Employer. Employment with Bay Cities Paving & Grading, Inc. is "at-will." This means that you may terminate your employment at any time with or without notice or cause. It also means that the company can terminate your employment, at any time, with or without notice or cause.