What are the responsibilities and job description for the Expanded Learning Program Manager (East Bay Region) position at Bay Area Community Resources?
Job Description:
Position Title: Expanded Learning Program Manager
Reports To: Associate Director
Benefits:
- Pay rate: $80-$85,000, depending on skills and responsibilities. Exempt, Full-Time (40 hours/week)
- Up to 16 paid BACR holidays per year; vacation and sick accrual
- Employee assistance program, medical, dental, vision, wellness program, life insurance, flexible spending
Qualifications:
- Associate Degree or higher; alternatively, completion of at least 48 college units, or a passing score on the Instructional Aide Exam, Bachelor's degree preferred
- Minimum of 3–5 years of supervisory experience in after-school programs or in the fields of education and youth development, with a track record of leading staff, supporting program implementation, and fostering positive youth outcomes.
- Must have experience in developing, managing, and monitoring large budgets with multiple funding sources; Experience with grant-funded budgets, including those supported by state, federal, or local agencies, is strongly preferred.
- Ability to conduct professional and structured interviews that align with organizational hiring practices and ensure consistency, equity, and fairness in the candidate selection process
- Ability to maintain high-level professionalism, confidentiality, and demonstrate a high degree of integrity
- Ability to manage multiple projects, prioritize tasks, and meet deadlines
- Ability to plan and implement professional development and training for staff
- Effective communication and interpersonal skills, with an emphasis on clarity, consistency, and responsiveness in all stakeholder relationships
- Successful completion of a criminal background check and TB test clearance
- At least 2 years of supervisory experience with a demonstrated ability to effectively lead and support a team of adults
- Proficiency in technology & computer applications (Word, email, Google Drive, etc.)
- Must be able to lift and carry up to 25 pounds, and be capable of standing and walking for extended periods of time
Team Leadership and Development:
- Supervise and mentor a team of 5-8 coordinators, fostering a high-performing, cohesive team that meets operational and programmatic goals
- Provide coordinators with strategic input on program development and goal setting to identify strengths and areas for growth for each site
- Support the coordinator in developing plans to enhance program quality and impact
- Support coordinators in professionally resolving staff issues, ensuring all parties are informed, and escalating situations where problems are complex
- Participates in committees to support high-level staff engagement in agency-wide initiatives
- Co-lead the monthly meetings and training sessions for managers, fostering a culture of learning and growth to implement program goals effectively
- Provide 1:1 check-ins and ongoing coaching sessions with coordinators
- Conduct weekly site visits to observe program implementation, assess quality, and strengthen relationships with district partners and school staff
Internal and External Relationships:
- Serve as a contact for district partners and other stakeholders working directly with designated schools
- Foster strong relationships with district partners, ensuring timely communication regarding program updates, challenges, and successes
- Collaborate with district staff to ensure program alignment, adherence to contractual agreements, and meeting community needs
- Actively participate in partner meetings, committees, and events
- Communicate with the People & Culture (PAC) team to ensure smooth operations and prevent staff issues
- Engage in DEIB efforts to ensure these values are embedded in program operations and team culture
- Co-facilitate focus groups to strengthen cross-industry initiatives, ensuring alignment with organizational goals
- Attend professional conferences to stay informed about industry trends and network with potential partners, subcontractors, and community organizations
Administrative/Fiscal Compliance and Reporting:
- Ensure that all program operations are in compliance with district policies and grant requirements
- Monitor program adherence to safety, compliance, and internal operational protocols, addressing any challenges promptly and effectively
- Support the interview process by coaching coordinators with materials, best practices and attending interviews as necessary
- Work closely with the AD and Contracts Department to ensure subcontracts are executed, monitored, and reported accurately
- Assist with program evaluation and reporting efforts by ensuring coordinators provide data and analysis for continuous program improvement
- Oversee the approval of timesheets for Coordinators, ensuring accurate tracking of hours worked
- Review and approve expenses for Coordinators, ensuring that program spending aligns with budget guidelines and grant requirements
- Develop, manage, and monitor site budgets to ensure funds are allocated appropriately and fully spent down in compliance with grant requirements
We are seeking a committed and passionate Expanded Learning Program Manager to lead an innovative and creative team that positively impacts the community, makes the world a better place, and contributes to meaningful change.
Bay Area Community Resources (BACR) promotes the healthy development of individuals, families, and communities through direct services, volunteerism, and partnerships in the San Francisco Bay Area.
BACR is an equal opportunity employer and encourages diversity. Visit our website at www.bacr.org
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About Us:
Bay Area Community Resources (BACR) promotes the healthy development of individuals, families and communities through direct services, volunteerism, and partnerships in the San Francisco Bay Area.
We have deep respect for the communities we serve throughout the Greater San Francisco Bay Area, the dedicated staff who show up for those in need, and the opportunity we have been given through this work to promote resilience in tens of thousands of individuals every year.
BACR is an equal opportunity employer. We celebrate, support, and thrive on diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment w/o regard to perceived age, marital or familial status, religion, gender, gender identity, gender expression, sexual orientation, race, creed, color, genetic information, ancestry, national origin, physical or mental disability including AIDS or AIDS-Related Complex or military status.
Visit our website at www.bacr.org.
Above is the pay range for this position that we reasonably expect to pay. Individual compensation is based on various factors including experience/education, skillset, and geographic location.
Salary : $80,000 - $85,000