What are the responsibilities and job description for the Office Assistant - Part Time position at Baurer Construction & Flooring?
Job Descriptions – Office Assistant II
Purpose: To aid Office Manager in invoicing, estimating, record keeping and filing through input and outputs in a timely manner with efficiency and accuracy, reports directly to the Office Manager.
Join a small but fast-moving office team with a high attention to detail. The ideal candidate will be flexible to changes, works well independently, have experience in QuickBooks online, word, excel, and filing. Ability to learn new software a plus. Position starts as part time but has room to grow with the right person. Ideal schedule is 8:30-5PM Tuesday, Wednesday, and Thursday
- Invoice Creation – 20%
- Prep work orders for invoicing
- Update work orders for invoicing
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- QuickBooks Entry/Updating – 30%
- Update invoices in QuickBooks as paid
- Update QuickBooks records as needed
- Enter Bills in QB
- Create new customers
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- Estimates – 10%
- Create Multi-family estimates
- Create residential estimates
- Create new customers
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- Record Keeping / Filing 30%
- Ensure all sub packets are current and complete
- Deposits
- Sort daily green folders daily
- File directly into folders, keep brown bin empty
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- Zuper – 10%
- Learn system
- Update schedule per Office Manager
- Create new customers
Job Type: Part-time
Pay: From $25.00 per hour
Expected hours: 24 per week
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- 8 hour shift
Experience:
- Office: 2 years (Preferred)
Ability to Commute:
- Gresham, OR 97030 (Required)
Work Location: In person
Salary : $25