Accounts Payable Accountant

The Accounts Payables Accountant is responsible for a wide range of financial processing functions performed by the Finance Department, including analytical review and processing of payables transactions, generation of management and financial reports, and special projects. The Accounts Payables Accountant provides support to the Finance team in the ongoing preparation, maintenance, and analysis of schedules and reports required for the Authority’s semi-annual and annual audits, budgeting activities, debt service, and accounting programs.  

Essential Duties:

• Process payable transactions and perform related functions as needed including:
  • Establish and maintain vendor profiles and new contracts in financial system
  • Process disbursements
  • Resolve invoice discrepancies with originating department and/or vendor
• Review contract invoices for compliance with contract terms (including allowable expenses, retainage, and required documentation), internal approval requirements, and g/l designation.
• Reconcile daily processing activity to core reports, including but not limited to Payables Aging Report and Contract Status Report..
• Responsible for the reconciliation and maintenance of capital infrastructure to ensure accurate tracking of fixed assets.
• Identify inconsistencies and work with Finance team to resolve.
• Submit documentation electronically to internal tracking system for financial system and reporting matters
• Work with team to ensure tracking system is accurately maintained on a timely basis.
• Maintain various month-end reconciliations..
• Develop and maintain complex spreadsheets to facilitate financial reporting activities.
• Monitor ongoing payments to vendors with respect to 1099 accumulators; assist in the issuance of year-end 1099 – MISCs.
• Prepare documentation to support and/or explain processing issues.
• Assist in compliance with data filings requirements.
• Serve as a backup for other Finance staff and perform related duties as directed.

Education and Experience:

• A Bachelor’s Degree, preferably in Accounting, is required.
• Knowledge of payment processes, experience with audits, understanding of audit schedules, and payable issues; supplemented with two (2) or more years of experience and/or training involving accounts payable or an equivalent combination of education, training, and experience.

Competencies: 

• Analytical Thinking
• Financial Acumen 
• Problem Solving 
• Risk Management and Assessment 
• Collaboration 

Skills: 

• Strong verbal and written communication skills
• Ability to review, classify, prioritize and/or analyze data/information
• Excellent organizational skills; ability to efficiently manage time and meet deadlines
• Ability to work under pressure and work overtime as necessary
• Working knowledge of MS Office

Physical Requirements:  

Prolonged periods of sitting at a desk and working on a computer. 

Battery Park City Authority is an Equal Employment Opportunity Employer. All qualified people with disabilities are encouraged to apply.