Administrative Clerk - Chicago, IL

At Batory Foods, we encourage our team to Bring YOU, Every Day because true success starts with the ability to be yourself and letting your unique talents shine. Since 1979, the heart of our success has been our people. The Friedman family established a legacy of generosity, warmth, and respect. And with core values like Invest in Relationships and Be Relentless About Improvement, each member of our team consistently strives for excellence to uphold that legacywhether its related to the employee experience, our processes, or the customer journey. Join our team today and help us build a better tomorrow, together.

ADMINISTRATRATIVE CLERK CHICAGO, IL

Job Description:

The Administrative Clerk is responsible for supporting warehouse operations by managing documentation, maintaining inventory records, coordinating shipments, and ensuring efficient administrative processes. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced warehouse environment.

Key Responsibilities:

• Administrative & Documentation:
• Maintain and organize warehouse records, including shipping and receiving logs, invoices, and inventory reports.
• Process and track purchase orders, bills of lading, and other shipping documents.
• Ensure accurate data entry into warehouse management systems (WMS) and other databases.
• Generate reports related to inventory, shipments, and warehouse performance.
• Inventory & Logistics Support:
• Assist with inventory tracking, stock reconciliation, and cycle counting.
• Coordinate inbound and outbound shipments with carriers, suppliers, and warehouse staff.
• Verify shipments for accuracy and resolve discrepancies as needed.
• Communicate with internal teams to ensure smooth order fulfillment and warehouse operations.
• Customer & Vendor Coordination:
• Serve as a point of contact for vendors, carriers, and internal departments regarding warehouse-related inquiries.
• Assist with scheduling deliveries, pickups, and warehouse appointments.
• Address and resolve any administrative or logistical issues that arise.
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Basic Qualifications:

• High school diploma or equivalent (Associates degree in Business, Logistics, or a related field preferred).
• 2 years of administrative experience, preferably in a warehouse or logistics environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and warehouse management software.
• Strong organizational, multitasking, and time management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Preferred Qualifications:
• Experience with inventory management systems and order processing software.
• Knowledge of logistics, shipping, and receiving procedures.
  

Batory Foods in an equal opportunity employer which considers all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law. In addition, Batory Foods also provides reasonable accommodations to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. If you need a reasonable accommodation for any part of the application or hiring process, please notify us immediately.