What are the responsibilities and job description for the Administrative Assistant – Purchasing & Production position at Baths R Us?
Are you highly organized, detail-oriented, and the person who catches things others miss? Baths R Us is seeking an Administrative Assistant to support our purchasing and production teams by reviewing project details, verifying material orders, and helping keep jobs organized and installation-ready.
Your primary responsibility will be to review orders after they are placed by the Procurement Manager and verify that the correct parts and materials have been ordered for each project. You’ll compare orders against project documentation, identify missing or incorrect items, and communicate any discrepancies so they can be addressed before installation.
You will also assist with ordering service parts and provide administrative support for other production-related tasks.
We’re looking for a strong administrative professional who takes pride in accuracy, follows through, and enjoys working with detailed information. Purchasing or remodeling experience is helpful, but strong administrative skills and attention to detail are our priorities.
What You’ll Do
- Review project orders for accuracy: Compare materials and parts ordered by the Procurement Manager against job details and project requirements.
- Catch missing or incorrect items: Verify that part types, quantities, and project-specific requirements match the order, and flag discrepancies for correction.
- Follow up on outstanding details: Work with the Procurement Manager and production team to clarify questions and help ensure order issues are addressed.
- Assist with service parts: Help identify and order parts needed for service appointments and follow-up work.
- Maintain organized records: Keep project documentation, order information, and related records accurate and up to date.
- Support production operations: Assist with project follow-up, data entry, document review, and other administrative tasks as needed.
What We’re Looking For
- Previous experience in administrative support, order processing, purchasing support, project coordination, or a similar detail-focused office role.
- Excellent attention to detail and the ability to spot missing information, inconsistencies, and errors.
- Strong organizational skills and the ability to manage multiple projects and competing priorities.
- Comfort working with email, spreadsheets, and computer systems, along with the ability to learn new software.
- Clear communication and dependable follow-through—you ask questions when something does not look right and follow up until it is addressed.
- A willingness to learn our products, parts, and project requirements.
Experience supporting a construction, remodeling, installation, or service company is a plus.
Who Will Succeed in This Role?
You enjoy work that requires accuracy and organization. You don’t simply enter information—you double-check it, notice when something is missing, and take the initiative to bring it to the right person’s attention. You are comfortable supporting a team while taking ownership of your responsibilities.
Bring your administrative strengths to Baths R Us and help ensure our teams have the right parts for every project. Apply today!
Salary : $38,890 - $57,464