Administrative Assistant - Service Department

*** Candidates must complete a Bath Township General Application in order to be considered for this position*** A complete job description and the required application can be found by visiting bathtownship.org/employmentopportunities

Position Overview

Bath Township is seeking an organized, dependable, and customer-focused Administrative Assistant to support the daily operations of the Service Department. This position provides administrative and customer service support while assisting with office operations, records management, scheduling, and communication with staff and the public.

The ideal candidate will possess excellent organizational skills, attention to detail, professionalism, and the ability to manage multiple responsibilities in a fast-paced environment. This position works independently under the general direction of the Service Director and plays a key role in ensuring efficient department operations.

Essential Duties and Responsibilities

Responsibilities may include, but are not limited to:

Administrative Support

• Compose, prepare, proofread, and distribute a variety of office correspondence including letters, memos, forms, reports, and departmental communications.
• Prepare department payroll calculations and process administrative forms including purchase requisitions, expenditure vouchers, travel forms, and personnel requests.
• Maintain and organize manual and electronic filing systems, databases, personnel records, and training files.
• File, distribute, and process incoming and outgoing paperwork and mail.
• Assist with maintaining office supply inventories and coordinate maintenance or repair of office equipment.
• Perform additional administrative duties as assigned.

Customer Service and Office Operations

• Serve as the first point of contact for visitors and callers by providing excellent customer service.
• Answer phones, screen and direct calls, take messages, and respond to questions from staff and the public.
• Provide information and assistance to management, employees, and community members.
• Schedule meetings, appointments, and meeting locations as needed.
• Maintain a professional, courteous, and service-oriented approach in all interactions.

Required Skills and Abilities

The ideal candidate will demonstrate the ability to:

• Follow oral and written instructions accurately
• Maintain dependable and punctual attendance
• Organize and maintain accurate records and files
• Analyze information and prepare record requests
• Communicate effectively both verbally and in writing
• Maintain confidentiality and handle sensitive information appropriately
• Provide excellent customer service and interact effectively with the public
• Work professionally and ethically within a public service environment
• Manage multiple tasks and priorities while maintaining attention to detail

Qualifications

Required:

• Must be at least 18 years of age
• High school diploma or equivalent
• Minimum of three (3) years of related administrative experience
• Proficiency in Microsoft Office applications
• Valid driver's license

Preferred:

• Previous municipal, government, or public service experience preferred

Physical Requirements

To perform the essential functions of this position, the employee must be able to:

• Sit for extended periods of time
• Use hands and fingers for computer and office tasks
• Communicate effectively through speaking and hearing
• Occasionally lift and move items weighing up to 25 pounds
• Read documents and distinguish colors when necessary
• Possess close vision and the ability to adjust focus

Work Environment

This position primarily operates in an indoor office setting. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

The Township reserves the right to assign or modify duties and responsibilities as operational needs require.

A full job description and the required Bath Township General Application can be found by visiting bathtownship.org/employmentopportunities

Pay: $27.00 - $30.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $27 - $30