Front Office & Accounting Specialist - Accounts Receivable / Accounts Payable

BAT Investments is seeking a dependable, organized, and professional individual to join our administrative and accounting team. This is a full-time, in-office position that combines three key areas of responsibility: Front Office, Accounts Receivable (A/R), and Accounts Payable (A/P).

The ideal candidate will be comfortable interacting with clients and vendors while also performing detailed accounting and administrative work. This position requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple responsibilities throughout the workday.

Primary Responsibilities

Front Office / Administrative

• Answer and route incoming telephone calls.
• Greet and assist clients, vendors, and visitors.
• Monitor and respond to general office communications.
• Assist clients with basic account, invoice, and payment questions.
• Maintain organized electronic and paper records.
• Receive, distribute, and process incoming correspondence.
• Coordinate administrative information between clients, personnel, management, and accounting.
• Perform general administrative and office duties as needed.

Accounts Receivable

• Prepare, review, and process customer invoices and reports.
• Post and apply customer payments accurately.
• Monitor outstanding accounts and A/R aging.
• Contact customers regarding past-due invoices and account balances.
• Research payment discrepancies, credits, and unapplied payments.
• Maintain accurate customer account and billing information.
• Assist with account reconciliations.
• Maintain documentation related to customer payments and collections.
• Communicate professionally with customers regarding billing and payment matters.

Accounts Payable

• Receive, review, and enter vendor invoices.
• Verify invoices against appropriate supporting documentation.
• Code expenses to the appropriate accounts.
• Monitor invoice due dates and payment terms.
• Prepare vendor payments for review and approval.
• Assist with ACH and check payment processing.
• Reconcile vendor statements and investigate discrepancies.
• Maintain accurate vendor records and payment documentation.
• Communicate with vendors regarding invoices, payments, credits, and account questions.

Qualifications

• High school diploma or equivalent required.
• Previous office, bookkeeping, accounting, A/R, or A/P experience preferred.
• Experience with accounting software such as Sage 50 or similar accounting systems is preferred.
• Proficiency with Microsoft Excel, Word, Outlook, and general computer applications.
• Strong mathematical and data-entry skills.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to maintain accuracy while handling multiple responsibilities.
• Ability to work independently and follow established procedures.
• Professional telephone and customer-service skills.
• Ability to handle financial and company information confidentially.

What We Are Looking For

Because this position combines front-office and accounting responsibilities, we are looking for someone who can comfortably transition between tasks. During the same day, this person may assist a customer by telephone, prepare invoices and reports, post customer payments, review an A/R aging report, enter vendor bills, reconcile a vendor statement, and prepare documentation for upcoming payments.

The successful candidate should be detail-oriented, dependable, professional, organized, and comfortable taking ownership of their responsibilities.

Accounting experience is valuable, but equally important is the ability to learn our procedures, communicate effectively, identify discrepancies, and follow a task through to completion.

Work Environment

• Full-time position
• 100% in-office
• This is not a remote or hybrid-remote position
• Professional laboratory and office environment
• Position works closely with company management, personnel, clients, and vendors

How to Apply

Please submit your resume through Indeed. Qualified applicants may be asked to complete an employment application and participate in an in-person interview.

BAT Investments is an Equal Opportunity Employer.

Pay: $16.00 - $25.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $16 - $25