Fixed Asset and Accounting Specialist

Position Purpose

This role is responsible for the tracking, recording, reconciliation, and reporting of the company's capital assets in accordance with GAAP, tax regulations, and company policies. The position also manages the accounting and cash management functions of related-party real estate entities while supporting financial reporting, tax compliance, and continuous improvement initiatives.

Position Responsibilities

Fixed Assets

• Review approved capital requests; determine internal job setup and appropriate cost classification in accordance with GAAP, tax regulations, and company policies.
• Set up jobs within the Viewpoint ERP system for internal capital and expense projects.
• Determine and apply allocations between capital and expense general ledger accounts for internal projects where applicable.
• Review general ledger detail to ensure appropriate capital vs expense classification.
• Monitor open construction-in-progress projects and coordinate timely capitalization.
• Review internal capital and operating projects for appropriate sales and use tax treatment.
• Record general ledger entries for cost reclassifications, asset additions, depreciation, and disposals; reconcile fixed assets and construction-in-progress monthly.
• Utilize Sage FAS to inventory, depreciate, and dispose of capital assets.
• Coordinate and perform periodic reviews of fixed asset inventory to identify assets that are obsolete, disposed of, or no longer in service.
• Track budgeted capital expenditures with actual costs incurred.
• Prepare fixed asset schedules and supporting documentation for financial statement and income tax reporting.
• Prepare and file the company’s Manufacturing Real Estate Returns (Form MR) annually.
• Support external audit and tax requests related to fixed assets and construction-in-progress.
• Stay current with applicable tax regulations related to capital assets and depreciation.

Lease Accounting

• Support lease accounting and financial reporting under ASC 842, including the evaluation of lease agreements, recording of right-of-use assets and lease liabilities, and preparation of supporting documentation for external auditors.

Related Party Accounting

• Execute all accounting transactions and cash management functions for related-party real estate entities.
• Provide documentation to the external tax preparer for the completion of the annual tax return filings.

Other

• Provide additional accounting support to the department where needed.
• Establish and follow through on a personal, professional development plan.
• Contribute to the department’s continuous improvement initiatives.
• Support and maintain a safe and lean working environment.
• Perform responsibilities within the quality management system and ISO standards.
• Other duties as assigned.

Summary of Skills, Knowledge, and Abilities

• Bachelor’s degree in Accounting is required.
• At least three to five years of progressive experience in public or private accounting.
• Experience with fixed asset accounting, capitalization policies, and depreciation methodologies preferred.
• Ability to perform a detailed analysis with independence to ensure accurate accounting and/or value-added solutions.
• Software skills to include proficiency in Microsoft Excel, Word, and Outlook and experience with accounting and fixed asset applications.
• Ability to handle confidential company information with integrity.
• Strong attention to detail and organization skills.
• Highly effective in a team-oriented environment.
• Excellent communication (verbal and written) and customer service skills.

Direct Reports

• None