Operations Manager

Company Overview
Bassett Engineering, Inc. is a forward-thinking civil and environmental engineering firm dedicated to delivering innovative solutions across a wide range of infrastructure projects. Our expertise includes roadway reconstruction, bridge and culvert replacements, water and wastewater systems, land development, and environmental permitting. We are committed to providing comprehensive services that support our clients’ success from planning through implementation.

Job Summary
The Operations Manager oversees the daily business functions of the organization, ensuring financial accuracy, operational efficiency, and a well-organized office environment. This position is responsible for managing accounting processes (including accounts payable, accounts receivable, and payroll), purchasing, and overall administrative operations ensuring that company procedures align with organizational goals, compliance standards, and best practices. The Operations Manager reports directly to the President/CEO and provides back-up, guidance and oversight to support staff, including the Relations Coordinator and Administrative Assistant.

Responsibilities

Accounting & Financial Management

• Develop and refine accounting policies, procedures, and documentation to promote accountability and consistency.
• Oversee accounts payable, accounts receivable, and payroll functions to ensure timely and accurate processing.
• Maintain general ledger accuracy and assist with financial reporting in coordination with leadership or external accountants.
• Reconcile accounts and monitor cash flow to support sound budgeting and purchasing decisions.
• Assist in developing and managing the annual budget, project budgets and expenses, providing data and insight to leadership.
• Ensure compliance with local, state, and federal financial regulations.

Leadership & Collaboration

• Provide direction, mentorship, and backup support to the Relations Coordinator and Administrative Assistant.
• Collaborate with leadership to identify opportunities for process improvement and cost savings.
• Ensure that company operations uphold the mission, values, and standards of the organization.

Office & Administrative Management

• Supervise daily office functions, ensuring workflow efficiency and resource availability.
• Oversee scheduling, administrative support, and project coordination within operations team.
• Support marketing functions through collaboration with the Relations Coordinator and leadership team.
• Oversee Consultant relations and progress (Accounting and Human Resources) with leadership.
• Serve as a point of contact for staff inquiries regarding expenses and mileage reimbursement, payroll, and purchasing.

Purchasing & Vendor Management

• Oversee procurement of office supplies, equipment, and materials, ensuring cost-effective purchasing.
• Monitor contracts and service agreements to maintain quality and cost control.
• Initiate and maintain payment/purchasing transactions for expenses.

General Office & Team Assistance

• Support daily office operations to ensure an organized, efficient work environment.
• Collaborate cross-departmentally to ensure timely document flow and task completion.
• Provide backup coverage for Administrative Assistant and Relations Coordinator duties when needed.
• Other duties as assigned

Qualifications:

Required

• 7–10 years of experience in operations, accounting, or office management (small-business experience a plus).
• Strong knowledge of bookkeeping, payroll systems, and accounting software (QuickBooks).
• Excellent analytical and organizational skills.
• Excellent written and verbal communication and interpersonal skills.
• Strong accuracy, attention to detail, data tracking, document creation and formatting, and organizational skills.
• Proficiency with Adobe Acrobat, Microsoft Office, social media platforms, word press, and basic graphic design or content tools (Canva, Constant Contact, SharePoint, etc.).
• Ability to manage multiple deadlines, priorities and tasks in a fast-paced environment.
• Capable of working independently and collaboratively with cross-functional teams.

Preferred

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or a related field.
• One (1) or more years of administrative experience; engineering, architecture, or construction industry experience preferred.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $55,000 - $65,000