Reporting and Compliance Specialist I

Job Title: Reporting & Compliance Specialist

Location: Onsite - Osprey
Reports To: Reporting & Compliance Supervisor

Position Summary

We are seeking a detail-oriented and proactive Reporting and Compliance Specialist to join our team onsite. This role is responsible for ensuring the company remains compliant with regulatory requirements, internal standards, and external audit requests. This role oversees reporting, documentation, licensing, vendor management, and IT/vendor oversight while serving as the central point of contact for compliance-related activities. The ideal candidate will thrive in a fast-paced environment, possess an inquisitive mindset, and consistently deliver high-quality, timely results that meet strict regulatory deadlines and play a key role in safeguarding company assets, reducing risk exposure, and supporting operational efficiency.

Primary Responsibilities

• Accident Reporting: Compile documentation, facilitate claim reporting, coordinate claims with insurance companies and government agencies, process approved claim payouts, and track internal claim metrics.

• Mail Depository Management: Update file index, facilitate scheduled shred dates, oversee receipt and distribution of incoming mail, ensure secure storage protocols, and manage external contact lists.

• Audit Support (External & Internal Compliance): Act as primary contact for external audits, manage audit timelines and deliverables, conduct internal audits, provide feedback to staff, and recommend or coordinate training.

• Contract Management: File corporate contracts, coordinate with contract team to record key action items, and integrate tasks into company task lists.

• IT Oversight: Manage IT vendor relationships, oversee helpdesk functionality, support strategic IT initiatives, and assist in planning and execution of IT projects.

• Regulatory Reporting: Prepare and file compliance reports, renewals, and other regulatory filings to ensure adherence with governing agencies.

• Licensing & Insurance Management: Track and process renewals for business licenses, vehicle licenses, and insurance certificates (COIs). Ensure all internal stakeholders maintain necessary licenses.

• Vendor Management: Oversee vendor set up and onboarding, ensure proper documentation, and communicate cost adjustment (CPI) updates to vendors.

• Onboarding Kit Oversight: Maintain employee onboarding kits, ensure access to key company assets, and manage tools required for job functionality.

Skills & Competencies:

• Strong knowledge of regulatory compliance and reporting requirements.

• Excellent organizational and documentation skills.

• Strong communication skills with ability to coordinate across multiple departments and external stakeholders.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database management.

• Ability to manage multiple priorities and meet strict deadlines.

• Strong problem-solving skills with a proactive and detail-oriented mindset.

Key Competencies & Attributes

• Attention to Detail: Ensures accuracy and compliance with reporting, documentation, and regulatory filings.

• Accountability: Takes ownership of responsibilities and ensures tasks are completed accurately and on time.

• Collaboration: Works effectively with colleagues, vendors, auditors, and regulatory agencies.

• Confidentiality: Maintains the highest level of discretion with sensitive data and documents.

• Adaptability: Comfortable working in a fast-paced environment with evolving compliance and reporting needs.

Physical & Work Environment Requirements

• Onsite position; may require occasional travel for training or audits.

• Must be able to sit, stand, bend, and lift up to 20 pounds.

Benefits: Affordable and competitive compensation and benefit package including medical, dental, vision, 401k, paid time off, paid holidays, etc.

Pay: $29.35 - $34.87

Equal Opportunity Employment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EOE, including disability/vets.