Parts Coordinator

Barton Mines Company is actively hiring a Parts Coordinator to join our Glens Falls, NY headquarters.

We are a well-established business producing the world's highest quality garnet abrasives that are used in industrial and commercial settings worldwide. We have been mining and milling in the Adirondack Mountains since 1878, and our family-owned company is one that is founded on culture, integrity, and excellence and has been doing so for more than six generations.

Competitive Pay and Comprehensive Benefits

We are committed to supporting the success, well-being, and safety of our employees by providing competitive compensation, valuable benefits, and the resources employees need to perform their jobs safely and effectively.

We offer competitive pay ranging from $25.00–$30.00 per hour.

Our employees enjoy a comprehensive benefits package, including:

• Medical, dental, vision, and prescription coverage available after 30 days
• Health Savings Account (HSA) and Flexible Spending Account (FSA) with employer contributions
• 401(k) retirement plan with pre-tax and Roth contribution options, with company match
• Company-paid life insurance and Long-Term Disability
• Paid time off
• Paid holidays

Job Summary:

This position coordinates the receipt, storage, purchasing, and shipment of replacement parts while ensuring inventory accuracy and timely customer order processing. Working closely with Sales Operations, suppliers, and customers, the Parts Coordinator supports the complete parts fulfillment process, including purchasing, receiving, inventory control, shipping, returns processing, and supplier coordination.

Primary Responsibilities:

• Pick, pack, and prepare customer orders for shipment, ensuring accuracy and timely delivery.
• Receive, inspect, and stock inbound shipments of waterjet replacement parts.
• Maintain organized inventory storage and ensure accurate identification and location of parts.
• Process purchase orders with approved suppliers to replenish inventory and maintain appropriate stock levels.
• Monitor inventory levels and coordinate replenishment based on demand and established inventory targets.
• Perform routine cycle counts and reconcile inventory discrepancies to maintain inventory accuracy.
• Process returned merchandise authorizations (RMAs), including receiving, documenting, and routing returned parts.
• Coordinate drop shipment orders with original equipment manufacturers (OEMs) in support of customer orders processed by the Sales Operations team.
• Provide Sales Operations with estimated receipt dates and inventory availability for inbound purchase orders.
• Maintain adequate inventories of shipping and packing materials and reorder supplies as needed.
• Prepare shipping documentation and coordinate shipments using designated carriers.
• Maintain accurate inventory, purchasing, receiving, and shipment records within the company's ERP or inventory management system.
• Support continuous improvement initiatives to enhance inventory accuracy and operational efficiency.

The ideal candidate should have:

• High school diploma or equivalent.
• Two (2) or more years of experience in inventory control, purchasing, customer order fulfillment, or a related business operations role.
• Experience using ERP, inventory management, or order processing software preferred.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Strong organizational, time management, and multitasking skills.
• Excellent attention to detail and commitment to accuracy.
• Effective verbal and written communication skills.