Contract Administrator

Brief Description

For more than 60 years, Barton & Loguidice, D.P.C., has served the consulting engineering needs of municipal, industrial and institutional clients across the northeast. We are a growing multi-disciplined firm of professional engineers, architects, environmental scientists, geologists, planners and landscape architects headquartered in Syracuse, NY, with branch offices throughout New York, Pennsylvania, Maryland, Connecticut and Maine. B&L specializes in transportation engineering, water supply, wastewater management, solid waste management, land planning and site design, environmental services, facilities engineering, land surveying and asset management. B&L is proud to have a family-oriented culture, focused on supporting innovation and staff growth to provide inspired solutions to meet our client’s needs.

We are actively seeking a Contract Administrator for a full-time position in either our Syracuse or Rochester office. This position will be located within our Corporate Risk Management Department. This role will support our Risk Management Department by reviewing, preparing, and managing client and vendor contracts. Reporting directly to the Director of Risk Management, the ideal candidate will bring experience with professional insurance requirements and possess strong contract review and risk assessment skills needed to proactively identify and address potential issues. This position will play a key role in mitigating risks while facilitating strategic discussions with our Director of Risk Management, firm leadership, and, as needed, outside legal counsel. The role will also support project teams by helping ensure that contract terms align with the firm’s risk management practices and professional services standards.

This position is geared toward a motivated individual eager to collaborate with leadership and help minimize risk while ensuring the firm’s compliance with insurance and contract standards.

Key Responsibilities

• Assist with the review, management, and processing of client and vendor agreements, maintaining accuracy and compliance with firm and industry standards.
• Assist with the administration of our contract management software, Contract Works, including providing guidance and support to end users within the Practice Areas.
• Track the status of agreements from initiation through execution, proactively following up to ensure timely completion.
• Organize final digital contract files in the firm’s electronic database and coordinate with Accounting & Finance as necessary.
• Coordinate with Practice Area technical teams and project managers, outside consultants, and clients, if necessary, to gather necessary information for agreements.
• Support the Director of Risk Management with contract status updates, risk assessment, risk mitigation, and corporate insurance renewals and maintenance.
• Assist with the continued development of Artificial Intelligence tools for contract review.
• Identify potential legal or business issues in contracts, facilitating discussions with legal counsel as needed, and advancing negotiations to the point where senior management can make business decisions.
• Respond promptly to internal and external inquiries regarding contract terms, status, and requirements.
• Assist with the tracking of Certificates of Insurance (COI) from relevant parties, using COI software(MyCOI), including monitoring insurance expiration dates and renewal requirements. Coordinate with insurance providers to maintain compliance.
• Ensure compliance with contractual insurance requirements and support risk management initiatives.
• Recommend and implement process improvements to streamline contract administration and reduce risk. Assist with risk management training initiatives.
  
  

Requirements

• A minimum of a Bachelor’s degree in a related field with 5-10 years of relevant experience in insurance, legal, or contract support roles.
• Experience with contract documents and contract management software.
• Knowledge of insurance, contract terminology, and general contract law principals. Specific experience in the AEC industry preferred.
• Strong analytical and organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage a high-volume workload with accuracy and reliability.
• Team-oriented, with a commitment to supporting colleagues and fostering a positive work environment.
  
  

Estimated Pay Range: $80,000 - $100,000/year.

Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.

Barton & Loguidice is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability or protected veteran status, and any other basis protected by applicable local, state, or federal law or Executive Orders.