What are the responsibilities and job description for the Legal Operations Specialist position at Barton Associates?
Overview
The Legal Operations Specialist works directly with the Attorneys in our Legal Department and will report to Barton’s General Counsel.
Responsibilities
● Assist with the day-to-day operations and administrative needs of the Legal Department
● Track and manage incoming and outgoing contracts, including by tracking key contract dates and other milestones
● Manage the Legal Department’s document management system by, among other things, administering and maintaining legal files and a system of preservation for all original and other records, including scanning and indexing of electronic records
● Administer operation of the Legal Department’s knowledge, records, contracts, and policy management processes
● Perform data entry, data migration, and quality assurance tasks as each relates to the Legal Department’s document management system, software applications, and other technology solutions
● Analyze and compile data and create and produce dashboards and reports for various audiences
● Support Legal Department policy and process coordination among all constituencies, including the Legal Department, Sales, Recruiting, Finance, Accounting, IT, and other departments
● Communicate effectively with internal personnel at all levels, as well as externally
● Support the Legal Department and the company by completing other tasks as assigned
Qualifications
● 0-3 years experience
● Motivation to gain experience in a corporate legal department setting
● Excellent data analytics and technological skills
● Excellent written and oral communication skills
● Self-assured and confident in a variety of settings with a steadfast positive attitude
● Dedicated, results-focused, quick learner who can handle multiple projects and tasks simultaneously and work both independently and as a member of a team
● Interpersonal skills necessary to work effectively with a highly diverse workforce
● Previous experience with document management systems and major customer relationship management (CRM) systems preferred
Please Note: This position provides legal support and is not an attorney position. No J.D. or licensure is required.