Project Coordinator

Bartlett Cocke General Contractors is currently seeking a Project Coordinator to join our team in Austin, TX! The Project Coordinator will be responsible for supporting project teams regarding project issues, payments, etc. in a fast-paced work environment.

Essential Job Functions and Responsibilities:

• Prioritize tasks and meet deadlines in a fast-paced work environment.
• Maintain open communication with Project Teams regarding project issues, payments, etc.
• Provide backup for other Project Coordinators when needed.
• Review subcontracts and purchase orders for execution accuracy, post compliance as received and/or indicate which exhibits are not in compliance.
• Contract and change order updates in Textura utilizing any other related system reports.
• Analyze and process subcontractor payment applications.
• Perform proper due diligence including verification of approvals, coding and required lien releases.
• Prepare payment packets to be submitted to Accounting for both Check and ACH Transfer (Textura), including joint and partial payments.
• W-9 tracking and updates.
• Review and track subcontractor insurance.
• Track surety claims.
• Import original budgets to CMiC.
• Perform project closeout.
• Review owner billings for reasonableness and test for mathematical accuracy.
• Work with Project Team to resolve billing discrepancies.
• Research reporting inquiries and provide monthly subcontractor reporting to Project Teams.
• Accounting system and Textura pay app reconciliations reports at month end.
• Prepare and/or distribute a variety of other project reports.

Qualifications:

• Minimum of three (3) years of administrative or accounting experience in a construction or related environment required.
• High School Diploma or equivalent required.
• Experience using Viewpoint, CMiC or other similar construction software required.
• Experience using Textura Construction Payment Management.