Executive Director

Bartlesville Gymnastics- Executive Director

About Us:

For over 60 years, Bartlesville Gymnastics, the Nation’s longest-running gymnastics club, has been a premier athletic organization in Oklahoma. The Club offers competitive gymnastics through AAU, USA XCEL, USA levels 3-10, along with developmental, beginner, and recreational programs. Bartlesville Gymnastics has a rich history of helping athletes develop motor skills, coordination, flexibility, self-confidence, discipline, and a positive attitude through gymnastics. Bartlesville Gymnastics Club is an operating 501(c)3 nonprofit organization.

Job Summary:

The Executive Director is responsible for the overall business and operations of the Club and leads its talented, diverse team in advancing the Club’s vision and mission. The Executive Director oversees all aspects of the gymnastics program, including leadership, program development, coaching, staff management, financial management, events, and member engagement. The Executive Director is responsible for fostering a positive, safe, inclusive, and high-performing environment for athletes, families, staff, volunteers, and members. This position reports to the Club's Board of Directors.

Strategic Leadership

• Develop and execute strategic plans, long-term business objectives, and annual goals.
• Integrate strategy, culture, and daily operations across the organization.

Operational Oversight

• Direct daily operations in alignment with program strategy, compliance requirements, quality standards, and organizational goals.
• Oversee program development and delivery to support athlete development and member satisfaction.
• Promote operational efficiency and continuous improvement.
• Maintain disciplined, accurate, and transparent management reporting processes.

Financial Stewardship

• Ensure fiscal integrity through accurate budget preparation, submissions, monitoring, and financial reporting.
• Provide financial leadership and manage operations within approved budgets.
• Support long-term financial sustainability through sound planning and resource management.
• Establish and monitor internal controls to track financial performance and meet annual targets.

Event Management

• Plan, coordinate, and execute internal and external events, including competitive meets, member engagement activities, and fundraising initiatives.
• Ensure events are organized, safe, compliant, and aligned with the Club’s goals.

Revenue Generation

• Identify and pursue diverse revenue opportunities, including fundraising, grants, sponsorships, and community partnerships.

Culture & Engagement

• Foster a positive, collaborative, and high-performing work environment.
• Promote continuous learning, professional development, and a culture of improvement.
• Lead by example and champion exceptional experiences for athletes, members, and families.

Stakeholder Relations

• Build and maintain strong relationships with internal teams and external partners.
• Represent the Club actively and visibly within the community to strengthen its reputation and advance its mission.

Data-Driven Decision Making

• Oversee reporting and analytics to support proactive, informed operational and strategic decisions.
• Use organizational data and performance indicators to monitor progress and identify opportunities for improvement.

Human Resources & Risk Management

• Lead talent management efforts, including recruitment, retention, performance management, and development.
• Ensure a safe, healthy, respectful, and inclusive workplace and program environment.
• Conduct risk assessments and implement appropriate mitigation strategies.
• Manage disciplinary activities including documentation and termination, in accordance with Club policies and applicable law.
• Coordinate human resources matters, including workplace investigations, workers’ compensation claims, unemployment claims, and related documentation.
• Maintain compliance with applicable Federal, State, USA Gymnastics (USAG) and Amateur Athletic Union (AAU) compliance as required.

Communications & Marketing

• Manage marketing and communication initiatives to support organizational goals, member engagement, athlete recruitment, and community visibility.
• Respond to correspondence and member concerns promptly and professionally.

Other Duties

• Perform additional responsibilities as assigned by the Board of Directors to support the Club’s success.

Qualifications & Requirements

• Bachelor’s degree in business management, communications, nonprofit management, or related field preferred.
• High School Diploma or GED required
• 2 years proven leadership or operational management experience; nonprofit experience preferred.
• Background in gymnastics is preferred through coaching, administration, or athletic participation.
• Demonstrated ability to develop and execute strategic plans and make sound, high-level decisions.
• Proven leadership skills with the ability to manage, mentor, and collaborate with staff.
• Ability to obtain and maintain all required certifications, including USAG and AAU certifications.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal, written, and interpersonal communication skills.
• Proficiency in reading, writing, and speaking English.
• Ability to thrive in a fast-paced, team-oriented, and collaborative environment.
• Strong judgment, problem solving, organization, and decision-making skills.

Bartlesville Gymnastics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Work Location: In person