Communications and Development Associate

Position Type: Non-exempt, Part-time, (20-30 hours/week)

Purpose: Works under the immediate direction of the Managing Director and the Director of Programming & Development. This role provides communication support across key organizational areas, including marketing, external communication, development, and community engagement.

Marketing & Communications

• Serves as external communication support for Directors with community partners, sponsors, patrons, and arts groups.

• Updates the website, marquee, and lobby images as marketing materials are received from graphic designers, user groups and promoters.

• Generates and executes targeted email marketing campaigns through ConstantContact, with direction from the management.

• Submits promotional deliverables, including photos and content, to the Social Media team.

• Tracks ad sales, invoices, and graphics for Broadway in Bartlesville!

• Proofs and submits all press releases, as well as print and digital marketing copy.

• Prepares postcards and mailings for season subscriptions and promotions.

• Creates, tracks, and distributes promotional vouchers to community partners.

• Tracks the placement of posters and marketing materials for The Center’s programming with support from interns.

Development & Governance Support

• Maintains the CRM database and generates giving reports to support fundraising initiatives.

• Attends Bartlesville Community Center Trust Authority (BCCTA) meetings as scribe, as schedule allows.

• Prepares and distributes Trust Authority packets in coordination with the Directors.

• Assists Directors with the creation and official filing of Trust Authority agendas and minutes.

• Attends community events as an official representative on behalf of The Center when Directors have scheduling conflicts.

Patron, Volunteer, and Artist Liaison

• Plans and facilitates annual volunteer appreciation and patron engagement events.

• Schedules and manages volunteers for both ticketed and non-ticketed events.

• Coordinates greenroom and crew hospitality needs for Broadway in Bartlesville! and other programming.

Front-of-House & Operations Support

• Provides front-desk coverage: greeting visitors, answering phones, and processing ticket sales.

• Runs local operational errands as required.

• Maintains a flexible schedule, including regular evening and weekend availability to support events.

• Performs other duties as assigned by management.

Qualifications & Skills

Flexible contributor with strong organizational, communication, and interpersonal skills. Proficiency with basic office software; experience with CRM software, ConstantContact, and QuickBooks preferred.

• Ability to work independently, exercise initiative, and manage multiple shifting priorities in a dynamic arts environment.

Pay: From $15.00 per hour

Benefits:

• Employee discount
• Paid time off

Work Location: In person

Salary : $15