Deputy Clerk of Court/Register in Probate

Deputy Counter Clerk: This position consists of legal support work for the Circuit Court system by providing services to the courts, general public and attorneys. This position primarily interacts with the general public at the counter in providing responses to all questions and requests for information. Other duties may include preparing cases, drafting and processing various legal documents, maintaining court official calendars, accurately updating, maintaining and retaining court records in either paper or electronic format, and other related duties, and provides courteous, professional and efficient customer services. 

1. Assists the public, attorneys and other agencies with information, resources, procedures and local court rules for completing forms and filings.

2. Assists with daily customer inquiries and requests, in compliance with the statutes under the supervision of the Clerk of Court or Chief Deputy. 

3. Assists with daily case management of court files, including creating and maintaining computer records, and complying with the statutes under the supervision of the Clerk of Court or Chief Deputy.

4. Schedules and re-schedules hearings as directed by court officials.

5. Monitors case deadlines; supervises file management and maintains case files confidentiality; files court documents in paper and electronic formats. 

6. Prepares and explains bonds and conducts small claim initial appearances at the counter.

7. Administer oaths as required by statute. 

8. Enters judgments, orders, liens, warrants, writs, and bond payments, etc. 

9. Reviews and accepts for filing incoming documents and new case filings. Determines any required follow-up action by routing to the appropriate court official or processing according to department and statutory processes. 

10. Files and/or scans all court pleadings (paper filing and e-Filing) to create, maintain, close and retain the court record along with exhibits pursuant to Supreme Court Rule 72.

11. Drafts letters and court orders, prepares legal documents, including temporary restraining orders, injunctions, orders to seal records, name changes, warrants, judgments of conviction, etc. 

12. Performs records management duties to ensure statutory timelines are met for all cases. 

13. Provide copies and/or faxes to appropriate parties, certify, and notarize documents. 

14. Processes invoices, receipts payments for fines, fees and forfeitures using court approved financial software. 

15. Accepts new cases for filing, files correspondence and other legal pleadings, consistent with retention policy. 

Deputy Register in Probate: This position assists the Register in Probate with effective administration of the probate process and maintenance of accurate and complete records in accordance with legal requirements.

1. Performs administrative functions and assists with judicial duties of the probate court.

2. Provides information and assistance to the general public with procedure and requirements in probate matters.

3. Acts as a court official in the capacity of Probate Registrar to administer informal probate administration and ensure statutory compliance.

4. In the absence of the Register in Probate, perform duties as authorized in Wisconsin Statutes and Supreme Court Rulings Rules in the areas of probates, guardianships, civil commitments, adoptions, trusts, conservatorships and all juvenile cases (Chapters 48 and 938).

4. May act as court official in the capacity of a Probate Court Commissioner with the duties and powers to represent the Court and take testimony in uncontested formal probate matters.

5. Perform case management duties for guardianship, civil commitments, adoptions, and termination of parental rights; ensures compliance with statutes, and monitors compliance.

6. Clerks hearings; prepares minutes; collects and marks exhibits; schedules and documents proceedings.

7. Ensures fiduciary responsibility of parties and monitors court ordered financial obligations.

8. Reviews and receipts for statutory fees due on case files.

9. Creates and maintains case and financial management computer records

10. Reads, interprets and applies state statutes to make decisions on case management issues.

11. Perform duties and responsibilities as authorized in Wisconsin Statutes 851.72, 851.73, 865.065, and 48.04.

12. Draft orders; prepares court record for Court of Appeals; and administers oaths as required by statute.

13. Coordinates use of video conferencing equipment.

14. Assists in preparing documents for various state reports including, but not limited to: Bureau of Vital Statistics, Adoption Records Search Program, State Public Defender, and Prohibited Possession of Firearm Report.

15. Other duties as assigned.

Required Education, Experience, Licensing, and Certifications

Associates degree in a clerical field, administrative assistant or related field with three (3) year’s clerical work experience; or a high school diploma/equivalent with five (5) years clerical/office support work experience.

· Previous customer services experience required.

Previous probate experience preferred.

· Previous work experience in a law enforcement or legal setting preferred.

· Must successfully pass criminal background check.

Pay: $25.37 - $28.00 per hour

Benefits:

• 403(b)
• 457(b)
• Bereavement leave
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Loan forgiveness
• Paid jury duty
• Paid time off
• Parental leave
• Retirement plan

Work Location: In person

Salary : $25 - $28