BHS Support Team Secretary/Reception (Anticipated)

JOB DESCRIPTION

BARRINGTON COMMUNITY UNIT SCHOOL DISTRICT 220

Position Title: BHS SUPPORT TEAM SECRETARY/RECEPTION
Department: STUDENT SERVICES
Reports To: ASSISTANT PRINCIPAL

POSITION SUMMARY:  

The position of BHS Support Team Secretary/Reception is being established to provide day to day support in the coordination, management, and accurate entry of student attendance records.  This position will also be responsible for providing general secretarial and receptionist support to office personnel.    

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Ensures the accuracy of daily school attendance records for all students on an assigned wellness team.  

  
  



• Operates and manages the automated attendance system through Infinite Campus, as well as the phone system, in order for accurate tracking and documentation of student attendance information.  

  
  



• Coordinates late student arrival and early dismissal procedures in order to maintain accurate records and ensure that students are able to arrive/depart classrooms and the school building without issue.  

  
  



• Researches attendance discrepancies and addresses these issues by communicating with necessary individuals in order to rectify any problems.  

  
  



• Effectively communicates with parents, students, staff and administration in person, by telephone, email or letter for the purposes of providing information on a variety of attendance issues.    

  
  



• Prepares attendance reports in order to communicate any full-day, partial-day or specific class period truancy concerns for students.

  
  



• Responds to inquiries from a variety of individuals (IE; staff, parents, students) for the purpose of providing information and/or direction related to school and/or team specific events.  

  
  



• Supports team members by monitoring students awaiting appointments, directing inquiries appropriately, and scheduling appointments as requested.  

  
  



• Serves as team receptionist by greeting visitors, answering/directing calls, and effectively communicating routine, sensitive, and confidential information.  

  
  



• Maintains team supply inventory of materials, and coordinates ordering with appropriate personnel.  

  
  



• Serves as the direct liaison between the security entrance and individuals arriving for appointments.  

  
  

OTHER FUNCTIONS:

• Assists with the organization, coordination and implementation of various events throughout the academic year that support schoolwide functions (IE; College Night, Back to School Night, Incoming Freshman Night, etc.) 

  
  

• Attend meetings as assigned for the purposes of conveying and/or gathering information required for the successful performance of school/team related functions/  

  
  



• Maintain a clean, safe, and orderly office environment. 

  
  



• Other duties as assigned by the Associate Principal.  

  
  

QUALIFICATIONS:

• Calm and pleasant demeanor, and excellent interpersonal skills with a variety of audiences,   

  
  



• General knowledge and ability to effectively navigate the student information systems (Infinite Campus).

  
  



• Strong attention to detail and ability to problem solve.  

  
  



• Self-motivated and able to work independently as well as within  a team environment. 

  
  

GENERAL COMMENTS: 

The nature of this position requires an ability to maintain confidential information and the demonstration of ethical, professional conduct at all times. A working knowledge of the school community (people and resources) is desirable. 
 

PHYSICAL CONTEXT OF THE JOB:
Physical demands include occasional light duty lifting, carrying, pushing and/or pulling of supplies, and/or carts and other objects; this may also include kneeling and/or crouching for short periods of time.  Additionally, finger dexterity and the ability to hold a telephone for long periods of time.   Generally the job of receptionist/secretary will require 80% sitting at a desk or office work space, 10% walking, and 10% standing to perform job duties.  

TERMS OF EMPLOYMENT: (Completed by the Office of Human Resources) 

Calendar Days:

188

Hours per Day:

7.00

Wage Grid Lane:

S/D

Hourly Rate Starting Range:

$18.18-$19.29

Benefits

Benefits Page

Status:

BSEO - Classified

Revised 4/2024, 3/2025