AP/AR Specialist

Job Title: AR/AP Specialist

Department: Finance

Reports to: Accounting Manager

Position Purpose

AP/AR Specialist's primary responsibilities will consist of full-cycle Accounts Payable and Accounts Receivable for the timely and accurate processing and recording of customer invoices, vendor invoices and other receivables and payables.

Job Objective

• Generate and send timely and accurate customer invoices on a regular basis
• Prepare weekly AR Aging reports
• Initiate collection efforts for past-due accounts and communicate with customers via phone and email to secure timely payments
• Reconcile the AR ledger with the general ledger and resolve any discrepancies by collaborating with other departments
• Obtain approvals, proper documentation, and multi-dimensional coding for AP invoices
• Enter AP invoices into accounting system and process a weekly check run
• Prepare weekly AP Aging reports
• Review and compare vendor statement balances with system report(s)
• Respond to vendor inquiries in a timely manner
• Assist in year-end 1099 processing and filing
• Maintain and update AR customer and AP vendor files, records, and billing details
• Assist with G/L account reconciliations
• Assist with credit card reconciliations
• Auction related activities including cash sheets, cash management, and other duties as assigned by the Controller and/or Accounting Manager
  
  

Qualifications

• 3 years high volume Accounts Receivable and Accounts Payable experience preferred
• Team player, detail oriented, and ability to multi-task
• Computer skills (MS Office, Excel)
• Excellent written, verbal, and analytical skills
• Cash handling experience preferred
• Experience with accounting systems, Microsoft Dynamics 365 Business Central accounting software preferred
• Form 1099-NEC & 1099-MISC processing experience preferred
  
  

Experience And/or Education

• Understanding of basic bookkeeping and accounting skills
• Associate's or Bachelor's degree in Accounting or related field preferred but not required
  
  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Culture

Barrett-Jackson's culture is live and in-person. Team members are in the office 5 days per week, 8am to 5pm at the Scottsdale, AZ headquarters. During live events the company largely travels together to produce and ensure each event is a success. This requires weekend work and long hours.