Early Learning Center Operations Coordinator

Job Summary:

Early Learning Center Operations Coordinator
Position Overview:
The Operations Coordinator serves as the operational engine of Barrett Early Learning Center. This critical role manages the administrative, technical, and logistical infrastructure that allows our educational mission to thrive. The ideal candidate is a highly organized, tech-savvy professional who oversees the systems—from Brightwheel management to donor relations, enrollment, payroll, inventory management, center communication and event logistics—that ensure our center operates efficiently, compliantly, and successfully.
Key Responsibilities:
* Administrative & Technical Systems:
* Serve as the primary lead for all administrative and technical systems, providing support to the Executive Director.
* Maintain organized digital and physical filing systems, ensuring all records are accurate, up-to-date, and "audit-ready" for licensing inspections.
* Prepare monthly administrative summaries for the Executive Director.
* Brightwheel, Enrollment & CACFP:
* Oversee all aspects of the Brightwheel platform, including attendance tracking, check-in/check-out accuracy, and generating reports for payroll and compliance.
* Compile and verify all CACFP attendance reports for compliance and reimbursement.
* Manage the full enrollment cycle, from initial inquiry and tours to the completion of all required student files.
* Compliance & Health Management:
* Ensure all staff and student records are compliant with state regulations.
* Manage the center’s health logs and overall health management systems, ensuring all health screenings and certifications remain current.
* Logistics, Events & Donor Relations:
* Catering Coordination: Act as the primary point of contact for our outside catering service, ensuring meal counts are accurate and service meets center standards.
* Supply Management: Oversee the procurement, inventory, and distribution of classroom and office supplies.
* Event Logistics: Coordinate logistics for center events, including picture days, open houses, and family engagement events.
* Donor Relations: Maintain the donor database, issue monthly thank-you communications, and prepare end-of-year tax receipts for all donors.
Qualifications:
* Experience: 3 years of administrative or operations experience, preferably in an early learning or educational setting.
* Technical Proficiency: Must be highly proficient in Brightwheel for attendance, communication, and reporting.
* Skills:
* Strong attention to detail with a focus on regulatory compliance.
* Excellent written and verbal communication skills.
* Ability to handle sensitive information with professional discretion.
* Proactive approach to problem-solving, inventory management, parent communication, and event coordination.
Physical Requirements:
* Ability to sit at a desk for extended periods and perform computer-based work.
* Ability to lift and organize office supplies and files (up to 20 lbs).
Why Join Barrett Early Learning Center?
With over 91 years of service we offer a professional, fast-paced environment where your operational expertise directly supports our mission to provide high-quality early education. You will play a vital role in keeping our center organized, compliant, and focused on the success of our children and families

Pay: $53,000.00 - $58,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $53,000 - $58,000