Administrative Coordinator/Bookkeeper

Job Description

Position: Office Administrator & Accounts Clerk

Employment Status: Full Time/ Hourly

Reports To: President & CEO

Purpose The purpose of Barren Inc is to promote the economic development, including but not limited to industrial, agricultural, tourism and small business of Barren County and to work with local, state, and federal agencies and groups to accomplish said purpose.

Summary The Office Administrator under minimal supervision shall be responsible for providing administrative support to the various board and committees of the organization, preform receptionist duties for the office, maintain accounts payables and receivables, perform data entry, maintain necessary supplies, and provide support to the President & CEO and other staff as needed.

Duties & Responsibilities:

• Provide administrative support to boards and committees including preparing meeting notices, board packets, board and committee minutes and record retention.
• Perform accounts payable and receivable transactions.
• Be knowledgeable on community information, local businesses, events, and activities to address information requests.
• As the first in contact, present a professional and friendly customer experience to members, volunteers, visitors, and callers.
• Maintain an efficient and cost-effective process for maintaining offices supplies, technology, and contracted services.
• Provide support to the President & CEO including scheduling meetings, preparing documents, etc.
• Prepare and disseminate member communications professionally, accurately, and timely
• Assist with programs, events, and ribbon cuttings with duties to include but not limited to registrations, set-up, tear down of events and as needed.
• Other duties as assigned.

Competencies, Education and Experience Required:

• High School Diploma or higher
• 2 years’ experience in an administrative and accounts payable/receivable role preferred
• Excellent time management and organization skills with the ability to handle multiple tasks and projects at a time
• Must be proficient in Quickbooks, Microsoft Office Suite, CRM or database, email, web browsing and research
• Excellent oral and written communication and deal professionally with the public, elected officials, and business leaders in the community
• Knowledge of basic marketing through email, social media, and website
• Knowledge of local community, businesses, and demographics
• Driver’s license, vehicle, and insurance
• Must be self-motivated and work towards set goals in a fast-paced, high-expectation environment
• Availability and willingness to work flexible hours, sometimes early mornings, nights, and weekends will be required

Physical Demands and Working Conditions: Ability to operate a computer and keyboard, ability to operate a vehicle, may require reaching, lifting, standing, walking, and sitting. Position is in an office setting. Local travel and some out-of-town travel may be required.

Equal Opportunity: Barren Inc is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Benefits:

• 401(k)
• Paid time off

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 2 years (Preferred)

Ability to Relocate:

• Glasgow, KY 42141: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $17