Office Manager

Position Description: The Office Manager is responsible for overseeing the day-to-day administrative and operational functions of the organization while providing high-level administrative support to senior leadership. This position ensures the office operates efficiently, professionally, and effectively and serves as a central point of coordination for office operations.

Report to: CFO and EVP

Essential Duties and Responsibility:

• Oversee daily office operations and administrative activities while managing office general office services to ensure a productive and well-functioning work environment.
• Handle client calls, correspondence and front-office communications.
• Manage scheduling, travel, onsite events, calendars and appointments for EVP’s in New York metro division.
• Maintain and organize office files, registration for company fleet, and customer relationship management.
• Assist with office budgeting, expense management, and financial oversight.
• Attend meetings and serve as a liaison between executives, internal and external contacts, ensuring timely follow-up on deadlines, commitments, and outstanding action items.
• Prepare and organize confidential and sensitive information for executive review and presentation.
• Support special projects and initiatives on behalf of senior leadership.
• Manage office operations – order snacks, coffee, mail, supply orders and facility needs.
• Maintain a high level of professionalism, responsiveness, and discretion

Education and Experience

• Bachelor’s degree in Business Administration, Management, Communications, or a related field preferred.
• 5 years of experience in office management, executive administration, executive assistance, business operations, or a related field.
• Previous experience supporting senior executives or leadership strongly preferred.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to anticipate needs and work proactively.
• Proficiency with Microsoft Office Suite, PowerPoint, scheduling platforms, and other business systems.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Barr and Barr is an Equal Employment Opportunity (EEO) Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, citizenship, protected veteran status, or any other categories protected under applicable federal, state, and local laws.

Barr and Barr Equal Employment Opportunity

Pay: $75,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $75,000 - $90,000