R 3140 Administrative Assistant - 12 Month

POSITION: SCHOOL ADMINISTRATIVE ASSISTANT

12 Month School Year

JOB GOAL: To facilitate and support the efficient operations of the administrative office(s).

QUALIFICATIONS:

• High school graduate with courses in business and/or office procedures. Associate Degree preferred.
• Proficient in word processing, use of office machines, computer operations to include use of internet, email, calendars, spreadsheet.
• Experience with student information systems preferred.
• Ability to interact with staff, students, parents and the public in a professional and courteous manner.
• Prior experience as an administrative assistant preferred.

REPORTS TO: Principal or administrator who is immediate supervisor.

PERFORMANCE RESPONSIBILITIES:

• Effectively manage/coordinate simultaneous projects and successfully prioritize multiple tasks in a detail-oriented and thorough manner. Works with minimal supervision.
• Communicate effectively and confidentially via phone and email.
• Perform duties in a professional, courteous and accurate manner.
• Assist supervisor with organization of various events, publications and projects e.g. file sharing and presentation software.
• Maintain well-organized, accurate records and files.
• Support maintenance of student data systems and student/staff records (e.g. student information systems, web-based registration, staff attendance, staff employment forms/reports) when applicable.
• Maintain confidentiality of all student and staff information.
• Manage supervisor’s correspondence, appointments and calendar where applicable.
• Greet and assist public and substitute staff.
• May be required to prepare payroll records and accounts receivable/payable in accordance with the collective bargaining agreement.
• Implement school district policies, guidelines, rules and regulations pertinent to the position as directed.
• Attend and apply professional development to practice.
• Assist with tracking and maintaining school budget reports.
• Maintain and order school supplies when applicable.
• Manage the work of administrative assistants when applicable.
• Other duties as assigned by immediate supervisor in accordance with collective bargaining agreement.

PHYSICAL REQUIREMENTS:

Typical office conditions: sitting, bending, stooping, filing, occasional lifting of up to 25 pounds of office supplies/files. Close vision at or correctable to normal range.

TERMS OF EMPLOYMENT: Per Administrative Assistant’s collective bargaining agreement

SALARY: Per Administrative Assistant’s collective bargaining agreement

Barnstable Public Schools is an EOE and strongly encourages minority candidates to apply.