Talent Acquisition Staffing Support Administrator

Job Responsibilities

• Offer Letter Management: Draft, proofread, and distribute offer letters as per request by hiring managers in a timely and accurate manner, ensuring compliance with internal policies and relevant labor regulations
• Pre-Employment Testing Coordination: Schedule and track fit-for-duty exams, working closely with candidates and third-party vendors
• Invoice Processing: Process invoices for recruitment vendors and services; with accuracy and timeliness.
• Event and Career Fair Support: Assist in the booking and coordination of hiring events, job fairs, or campus recruiting activities including logistics and SWAG preparation, and ensuring clear communication with hiring teams to align on goals and candidate engagement strategies.
• Candidate Travel Management: Coordinate and manage candidate travel arrangements, including booking transportation, flights, and accommodations as needed.
• Expense Reimbursements: Handle candidate expense reimbursements and ensure all submissions are documented and processed in compliance with policy.
• Compliance & Record Keeping: Ensure proper documentation and retention of candidate records, offer letters, and testing results in alignment with company policy and compliance standards.
• Staffing Data & Reporting Support: Prepare various staffing reports including metrics related to employee turnover, tenure, and other workforce analytics.
• Exit Interview Coordination: Coordinate and conduct exit interviews for long-tenured employees, capturing insights on role history, organizational knowledge, and opportunities for improvement. Summarize and share findings with the Talent Acquisition Director to support workforce planning and knowledge retention.
• Survey Administration & Reporting: Administer recruitment-related surveys; collect, review, and analyze responses to identify trends and areas for improvement, and compile findings into actionable reports for the Talent Acquisition Director.
• Other Duties as Assigned: Perform additional tasks, responsibilities and special projects as required to support the Talent Acquisition team and contribute to the overall success of recruitment efforts.
  
  

Experience

Preferred Experience:

• 2 years in a recruitment, HR, or administrative support role; experience with applicant tracking systems and HRIS platforms preferred
• Experience generating reports, surveys and tracking data, with the ability to analyze results and present insights
  
  

Skills

• Discretion and confidentiality with sensitive information is mandatory
• Strong attention to detail and organizational skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Ability to manage multiple priorities in a fast-paced work environment
• Previous experience in a construction or industrial industry considered an asset
  
  

Benefits

Barnhart Offers:

• We offer a comprehensive benefits package designed to support the health and well-being of our team members, including but not limited to:
• 401k: $1 for $1 match, up to 10% of Pay
• Medical, dental, and vision coverage
• Paid Time Off (PTO) and paid holidays
• Short and long-term disability coverage
• Life Insurance
  
  

Barnhart CARES

• The CARES program is the means by which we seek to care for our employees and for the communities in which we work. To support our employees, we offer free resources, both online and in-person, including some resources available to members of their families. These resources support and guide our team members as they pursue emotionally, financially, and spiritually healthy lives.
  
  

PURPOSE – Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.

MINDS OVER MATTER – Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.

NETWORK – Barnhart has built teams that form one of our industry’s strongest networks of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.

CULTURE – Barnhart has a strong team culture - the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

EOE/AA Minority/Female/Disability/Veteran