Hospitality Coordinator

Join our team in Chicago as our Hospitality Coordinator! We are seeking a reliable, self-motivated, and customer-oriented individual to create a welcoming environment for clients, staff, and vendors.

As the Hospitality Coordinator, you will handle office administrative tasks, support our Facilities team, and ensure smooth collaboration with our office locations. You will be responsible for maintaining office conditions and driving a consistent and positive office experience.

• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Manage general phone calls and greet clients/office visitors, enhancing the arrival experience.
• Receive and distribute assets and materials for staff.
• Monitor and replenish office supplies, snacks, and beverages to prevent interruptions in office procedures.
• Assist in managing office expenses and meeting monthly deadlines.
• Collaborate with the Director of Facilities on purchasing supplies, organizing events, and maintaining office amenities.
• Manage office equipment, including coffee machines, beverage dispensers, and printers.
• Maintain inventory levels and initiate purchasing at reorder points.
• Handle incoming and outgoing mail and deliveries.
• Assist colleagues with various tasks as needed.
• Prepare and complete expense and mileage reports promptly.
• Coordinate and communicate with building management for improvements and repairs.
• Organize events, including client meetings, department meetings, and diversity, equity, inclusion, and belonging (DEIB) initiatives.
• Troubleshoot operational issues daily (e.g., coffee machine, printer).

• Preferred experience as a concierge, office administrator, executive assistant, retail, F&B, customer service, or similar role
• Outstanding communication and interpersonal skills
• Excellent organizational abilities
• Familiarity with office management procedures
• Working knowledge of mail processes, such as postage machines, Federal Express, and UPS

The annual gross base salary range is $50,000 - $57,000 USD. This range represents the anticipated target salary range for this position. Actual salaries will vary and are based on factors such as a candidate’s qualifications, skills, and geographic location. Salary is one component of BarkleyOKRP's total compensation package, which includes multiple health insurance options, flexible PTO, life insurance, and 401K. 

BarkleyOKRP’s Commitment to Diversity & Inclusion

• We believe being radically diverse and inclusive is the key to becoming one of the world’s great creative idea companies. By embracing everything that makes our partners who they are and what makes them unique to the world around them, we create the conditions and capacity to help creative, original thinking thrive. 
• BarkleyOKRP is committed to Diversity, Equity, Inclusion and Belonging as part of our corporate strategic goals, supported by a formal DEI B program, Employee Resource Groups, Director of Diversity leadership and agency commitment to The Brand Lab, Creative Accelerator, Fellowship, MAIP, and BLAC.