Bookkeeper / Office & Operations Supervisor

Position description:

Bark Frameworks, a custom framing and art services company in Long Island City that has led the industry since 1969, seeks a full time Bookkeeper and Office Administrator to own monthly finance requirements, payroll, office management and reception duties, and to oversee operations responsibilities for a multi-floor facility. The candidate will work directly under senior leadership, and in close collaboration with managers and supervisors. Some client facing interactions (reception). We are a close-knit team where every role jumps in to help where needed. This position is integral to the smooth operation and success of the business, including timely financial reporting/record-keeping, supporting management with audits, valuations, and tax filings. The ideal candidate is a reliable self-starter who is experienced in accounting, detail oriented, and discreet. Please be personable, have a polished, professional appearance for clients, and be able to enthusiastically multi-task. 

Pls note: This on-site position reports to our LIC office five days a week; this is not a remote position. Monday morning hours are a requirement (payroll processing).  

Position Responsibilities:

Bookkeeping /Taxes/QuickBooks:

• Tightly manage AR/AP; Enter or review/complete all invoices, purchase orders, and bills in QB. Ensure every invoice and bill is correctly categorized, classified, and tagged in accordance with the company’s systems and protocols. Process payments rigorously and punctually, and closely monitor all payables and receivables.
• Process payment of bills, purchase orders, invoices and outgoing vendor payments
• Record and track all payments, credit cards transactions, and bank accounts in QuickBooks
• Reconcile month-end closing procedures (bank, credit card statements, investment accounts) in QuickBooks each month and submit to CEO
• Report/file State sales tax on a monthly and quarterly basis
• Ensure Form 1099 reporting requirements are met and adhered to
• Liaise with outside accountant (yearly taxes); assist with monthly, quarterly and yearly financial processes and compliance, reporting to CEO

Administration / Payroll:

• Process payroll (weekly), including hours reporting, e-filing, and payroll admin tasks.
• Point person for employees with questions about hours, paychecks, etc.
• Liaise with outside IT consultant to help set up new staff members’ computers; resolve IT issues as they arise.
• Maintain filing system; petty cash; order and maintain office supplies
• Front desk reception, including answering phones and taking messages; answering the door for clients and vendors.
• Provide support to Human Resources on special projects; other ad hoc projects as needed.

Building Operations:

• Assist with building management administration including repairs scheduling, bill pay, inspections, addressing any fines, liaising with security and alarm companies, and other duties.
• Negotiate terms with service providers and vendors to reduce company expenses.

Qualifications:

• High degree of numeracy
• Bachelor’s degree preferred
• At least two years of Bookkeeping experience preferred
• Exceptional interpersonal skills; excellent oral and written communication skills
• Must take initiative/be proactive; consistent and reliable
• Must be highly organized with a strong attention to detail
• Experience with QuickBooks Enterprise preferred
• Proficiency in Microsoft programs (Office, Excel, etc.) preferred/tech savvy
• Ability to maintain discretion with confidential financial / personnel information
• Legally able to work in the United States

Compensation: 

$27.50 - $32.50/hr (Hourly)

Benefits:

·        Health and dental insurance offered

·        Accrued vacation and personal time

·        Paid holidays

·        Option to participate in company 401k plan

·        Employee Stock Ownership Program

·        Attractive, clean, climate-controlled work environment

Interested candidates should submit a cover letter detailing why they are interested in this position, along with a resume to: barkrecruiting@gmail.com (Word or .pdf documents only please).

Please include “HR: Bookkeeper” in the subject line.

Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. No phone calls please.

Bark Frameworks, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, and protected veteran or marital status.