Development Assistant

BARBI ZAKIN EVENTS, LLC

info@barbizakinevents.com

Development Assistant

ABOUT BARBI ZAKIN EVENTS

As one of the premier fundraising and special events consultancies in New York City, Barbi Zakin Events provides services to a wide range of not-for-profit organizations. Previous fundraising events have included galas, large corporate dinners, weekend symposiums, family events, and theatre benefits with celebrity talent. Our firm specializes in bringing small not-for-profits to the forefront by helping the organizations create a niche in the marketplace. We ensure that all aspects of the clients’ goals are fulfilled and exceed expectations through strategic planning, development, organization, creativity, and promotion of events.

DEVELOPMENT ASSISTANT POSITION

Barbi Zakin Events is looking for a Development Assistant with at least one year of professional experience in development and/or fundraising at a non-profit organization. The ideal applicant is poised and articulate, and a team player who is comfortable with a wide range of responsibilities including data entry, verbal and written communication, and working in a fast-paced setting.

RESPONSIBILITIES

·      Provide day-to-day administrative support including scheduling and calendar management and inventory management;

·      Track and bill for all expenses on a bi-weekly basis;    

·      Identify and research prospective donors;

·      Draft solicitations and track responses from donors;

·      Manage mailing lists and spearhead mailing projects at the start of each event;

·      Update clients with any and all changes to donor records;

·      Process gifts and maintain responsibility for the accuracy of records across all internal tracking systems;

·      Prepare all pledge and acknowledgment letters, and honoree notifications, paying close attention to detail;

·      Field phone calls and handle any necessary follow-up; and

·      Carry out multiple event responsibilities and troubleshoot when necessary on event days.

THE IDEAL CANDIDATE

·      Excellent organizational skills and attention to detail including proofreading

·      Exceptional written and verbal communication skills

·      Capable of managing multiple projects and tasks at one time, and communicating progress of tasks effectively

·      Able to work in a dynamic environment with changing demands and expectations, and flexible to new tasks

·      Strong research and analytic skills (i.e. research potential event honorees, venues, vendors, as well as potential new donors)

·      Resourceful and motivated

·      Creative and enthusiastic

·      A team player with strong interpersonal and customer service skills, including the ability to be welcoming by phone and email

·      Fluent in Microsoft Word Office, Google Suite, and Adobe Suite. Additional computer skills are a plus