General Maintenance Clerk

Job Description:

Assist with daily operation of maintenance office and provide clerical service to 

maintenance supervisor.

Major Responsibilities and Duties:

• Prepare correspondence, memorandums, forms, requisitions, and reports for maintenance office, including monthly reports for work order status.
• Receive and process work orders and emergency request for service.
• Maintain physical and computerized departmental files, including preventive maintenance data, work orders, and warranties on new equipment.
• Compile pertinent data to prepare various required state and local reports.
• Keep up-to-date files for all department employees.
• Obtain pricing and order parts/inventory as needed.
• Enter all stock receipts into the computer and send receiving backup information to the business office for further processing.
• Alert supervisor of low inventory so that orders are placed to prevent repair delays.
• Provide monthly inventory reports to supervisor.
• Receive, document and distribute parts to maintenance staff.
• Update inventory records in computer to track usage and cost per work order.

Phones

• Answer incoming calls, take messages, and route them to appropriate staff.  Monitor calls for HVAC problems, order equipment and various supplies.
• Answer incoming calls and handle questions and requests that fall within level of responsibility.

 Accounting

• Perform routine bookkeeping tasks, including simple arithmetic operations to maintain department budget records. Input utility bills for tracking purposes.
• Assist with preparation of purchase orders and payment authorizations.
• Compile and report time records, including leave request and reports, and prepare timesheets on employees.

 Data Entry

• Input all supplies and equipment purchase information in computer. 
• Order office supplies for department.

Start Date:  January, 2026

Duty Days:  226

Salary Range: (Based on 2025-26 Salary Schedule)

Minimum:  $15.05

Salary commensurate with related experience

Qualifications:

*Proficient skills in file maintenance

*Strong organization skills and the ability to follow-through with projects

*Effective organizational, communication and interpersonal skills

*Knowledge of basic accounting principles

*Ability to use personal computer and software that utilizes word processing, spreadsheets and databases

*Three years clerical experience preferred