Grant Program Administrator

The Program Administrator coordinates the efficient operation of the Cultivating a Legacy of Living Faith grant program by providing high-level administrative, project, and communications support. The Program Administrator reports to and works alongside the Program Director and is a key member of the grant team. This position demands accuracy, honesty, integrity and the ability to work within the Christian theology, mission, and values of Baptist Grove Church. This is a part-time staff position.

Specific responsibilities of the Program Director will include the following major areas:

Administrative & Logistical Support

• Support the Program Director in the development of agenda and materials for grant team meetings, Advisory Committee meetings, partner meetings, or meetings with other stakeholders
• Manage logistics for grant meetings, gatherings, cohort training/events, focus groups, and other grant-related meetings. This include facilities, travel, catering, technology, and materials
• Attend all grant team meetings, taking detailed notes, tracking action items, and following through on administrative tasks
• Attend Lilly Annual Gathering with Program Director, participate in breakout sessions, capture notes, track contacts, and debrief with Program Director post-event
• Provide clerical support including handling incoming calls, voicemails, and general emails
• Provide other administrative support as requested by the Program Director

Program Support

• Attend focus groups/listening sessions with the Program Director, providing on-site administrative, travel, and logistical support before, during, and after each session.
• Under the direction of the Program Director, facilitate the development or purchase of materials and/or gifts to partner church staff and/or families
• Provide administrative and logistical support for all grant projects (Congregational Recruitment & Assessment, Curriculum Development, and Intergenerational Worship Development)

Communications

• Proofread, edit, and publish the quarterly newsletter to the grant’s blog/website
• Prepare clear and professional correspondence to contracted partners, churches, cohorts, and others as directed
• Provide lite graphic design work to create on-brand, visually appealing communications, presentations, and other materials
• Update the grant website as needed to ensure current and accurate information regarding grant activities, cohort events, congregations, partners, and resources

Data & Reporting

• Work with Program Director and grant team to prepare and submit the annual report
• Provide project management support, tracking team, partner, and church action items/deliverables using SmartSheet or similar software
• Maintain CLLF files, including secure storage (both physical and electronic) of sensitive data such as church, partner, and financial records
• Maintains any CLLF databases (resources, churches, partners, vendors) created and/or associated with CLLF projects

Required Skills and Abilities

• Communicate effectively to all groups through both oral and written channels; demonstrate tact, a positive attitude, courtesy, and discretion in dealing with staff, clergy, partners, contractors, vendors, churches, family participants, and the public.
• Strong skills in meeting/event coordination and administrative assistance in an office setting; some project management experience is desirable
• Knowledge of Google Workspace and/or Microsoft 365 with ability to learn new software are essential; knowledge of Canva and SmartSheet is desirable.
• Maintain strict confidentiality.
• Highly organized and detail-oriented and able to meet strict deadlines; Able to effectively manage time and tasks in a remote environment
• Able to work independently as well as function effectively in a team
• Ability to travel via car or plane, including occasional overnight travel
• This is a predominantly remote position with onsite work as required to support grant activities

Education/Experience:

• Associates required; Bachelors degree desirable
• 5 years of experience (15 in lieu of a degree)
• Experience in grant, nonprofit, ministry or church, specifically children and family ministry, desirable

Job Type: Part-time

Pay: From $25.00 per hour

Expected hours: 25 – 30 per week

Work Location: Hybrid remote in Raleigh, NC 27613

Salary : $25